Configure Alexa for Zoom Room Appliances Follow

Overview

You can use Alexa for Business for a hands-free and consistent way to control your Zoom Room Appliances. The built-in solution makes it easy to deploy, with no additional hardware needed. With just a few quick setup steps, users can ask Alexa to do things like join a meeting, turn the volume up, find an available room, or provide the guest Wi-Fi password.

This article covers:

Prerequisites

  • Zoom Rooms Appliance version 5.5.0 (926) or higher.
  • An AWS account with access to Alexa for Business

IAM user account setup

If you are asking your AWS admin to grant you an account from your organization, it will need access to Alexa for Business. Use the following steps to attach the AlexaforBusinessFullAccess policy to your IAM user account:

  1. Open the IAM console at https://console.aws.amazon.com/iam/.
  2. Choose Users, enter your user name in the search box, and
    then select it from the list.
  3. Choose Add permissions, then Attach existing policies directly.
  4. In the search box, enter AlexaforBusinessFullAccess and
    select it from the list.
  5. Choose Next, then Review, then Add permissions.

Enabling Alexa for Appliances

  1. Sign in to the Zoom web portal and click Room Management, then click Zoom Rooms. Next,
    click Account Settings.
  2. Click on the Meeting tab and scroll down to Alexa for Business. Click Link
    Amazon Web Services (AWS) account.
  3. You will be prompted for your AWS login. Login and click Enable.
  4. On the Zoom web portal, click Room Management, then click Zoom Rooms. From here you can enable Alexa for Business using Account Settings, your Zoom Rooms hierarchy, or you can find the specific room(s) you want and click Edit
  5. After choosing one of the options above, click on the Meeting tab and toggle Voice Commands to enable them. Next, select Alexa for Business. If you are interested in getting local information like weather and traffic, set the city in which the room is located. Click Save.
  6. Tap the Alexa Enable/Disable button on you touch screen or Zoom Rooms controller to start using the feature. 

Using Alexa for Business

Basic commands

You can say... Zoom Rooms will...
“Alexa, join my meeting”
“Alexa, start my meeting”
Join a scheduled meeting or join by meeting ID.
“Alexa, end the meeting”
“Alexa, hang up”
Leave a meeting
“Alexa, end the call” End a call for all participants (if user is the host)
“Alexa, turn the volume
up/down”
Adjust the Zoom Room volume level
“Alexa, how is the Dow Jones
doing?”
Find information and general Q&A

 

Advanced commands

  1. To enable advanced commands on the Zoom web portal, click Room Management, then click Zoom Rooms. Click Account Settings, use your Zoom Rooms hierarchy, or find specific room(s) and click Edit.
  2. Click on the Meeting tab and find Voice Commands. Click Open AWS console for advanced features. Follow this guide to set up advanced features like room bookings and private skills.
You can say... Zoom Rooms will...

“Alexa, is this room available?”
“Alexa, is this room free?”

Check general room availability and respond
“Alexa, is this room free for 30 minutes?” Check room availability for a specific
duration
“Alexa, is this room free at 10 AM?” Check room availability for a specific time
“Alexa, who booked this room?”
“Alexa, who booked this room at 2 PM?”
Find out who reserved room
“Alexa, book this room for 30 minutes”
“Alexa, book this room at 2 PM for 60 minutes”
“Alexa, reserve this room until 1 PM”
Make an instant booking
“Alexa, extend the meeting”
“Alexa, extend the meeting by half an hour”
“Alexa, extend the meeting for 15 minutes”
Extend a room reservation
“Alexa, when is the next meeting?” Find the next reservation
“Alexa, find me a room”
“Alexa, find a room for an hour”
“Alexa, find a room at noon”
Find an available room
“Alexa, turn on lights”
“Alexa, turn off lights”
“Alexa, dim the lights”
Control smart devices (requires a third-party Smart Home skill)
“Alexa, what's the Wi-Fi password?” Access company FAQs using Knowledge Skills (requires a Knowledge skill)