Customizing meeting email templates for a user group Follow

Overview

With meeting branding, you can customize the email templates for meeting invites, registration, cancellation, and more under the Email tab under the Branding section of your profile. However if necessary, the meeting email templates can be customized for a specific group of users.

This article covers:

Prerequisites

  • Pro, Business, Education, or Enterprise account
  • Approved Vanity URL
  • Account owner or admin privileges
  • HTML, CSS, and FreeMarker Format knowledge

Customizing meeting email templates for all users

Note: Only Meeting Invite Email and Meeting Schedule Email templates can be set within the account settings, other meeting email templates can be configured under the Emails tab of the Branding section of your account.

  1. Sign in to the Zoom web portal as an admin with the privilege to edit account settings
  2. In the navigation panel, click Account Management then Account Settings.
  3. Click the Meeting tab.
  4. Under Invitation Email Branding, click Edit next to the template you want to edit:
    • Meeting Invite Email- The email that can be copied and used by hosts to invite participants to a meeting that is in progress.
    • Meeting Schedule Email- The email that can be copied by hosts and used to invite participants, after scheduling a meeting. The HTML version of this email is utilized by the Outlook plugin and add-in.
  5. (Optional) If you want to make this template mandatory for all members of the account, click the lock icon    next to the setting, then click Lock.

Customizing meeting email templates for a group

Note: Note: Only Meeting Invite Email and Meeting Schedule Email templates can be set at the group level. Other meeting email templates can be configured under the Emails tab of the Branding section of your account

  1. Sign in to the Zoom web portal as an admin with the privilege to edit account settings
  2. In the navigation panel, click User Management then Group Management.
  3. Click the applicable group name from the list, then click the Settings tab.
  4. Click the Meeting tab.
  5. Under Invitation Email Branding, click Edit next to the template you want to edit:
    • Meeting Invite Email- The email that can be copied and used by hosts to invite participants to a meeting that is in progress.
    • Meeting Schedule Email- The email that can be copied by hosts and used to invite participants, after scheduling a meeting. The HTML version of this email is utilized by the Outlook plugin and add-in.
  6. (Optional) If you want to make this template mandatory for all members of the group, click the lock icon    next to the setting, then click Lock.