Creating a Zoom Event

You can use the multiple sessions format to utilize meetings and webinars to run a multi-day event that contains multiple tracks and multiple sessions. You'll also be able to run streaming previews of each session, as well as concurrent sessions with dedicated chats.

For multiple sessions events, attendees have access to an enhanced lobby, exhibitors, networking, and booths.

Notes:

• To view the Zoom Events recurring series event creation flow, visit Creating a recurring series event.
• To view the single-session event setup, visit Creating a Zoom Sessions event or Zoom Sessions support for more information.

This article covers:

• How to create an event
• How to add co-editors
• Zoom Events creation flow
• How to access and edit an event

Prerequisites for creating a Zoom Event

• Zoom desktop client for Windows, macOS, or Linux: Global minimum version or higher
• Zoom mobile app for Android or iOS: Global minimum version or higher
• Pro, Business, Enterprise, or Education account
• Stripe or PayPal Business account is required to create paid events
• Zoom Events Unlimited license or Zoom Events Pay Per Attendee license

Note: For access to the latest Zoom Events and Webinar features, we strongly recommend hosts to update to the latest version of the Zoom desktop client/mobile application.

How to create an event

1. Sign in to Zoom Events.
2. In the navigation menu, click My Events.
3. Click Create Event.
   A Create Event pop-up window will appear.
4. In the pop-up window, complete the following information:
   • Create event for this Hub: Use the dropdown menu to select the hub you want to list your event in.
     Notes:
     • Members of this hub can also edit this event.
     • Once the event is saved, you won’t be able to move it to another hub.
   • Event Type: Use the dropdown menu to select the type of event.
     
     • Multiple Sessions: One day or a multi-day event that contains multiple tracks and multiple sessions
     • Recurring Series Event: A recurring event that can be scheduled on specific dates and times; you can schedule it to occur daily, weekly, or monthly.
     • Single Session: A single-day (one-time) event that contains a single-session meeting or webinar.
   • Event Name: Enter an event name.
   • Short Description: Enter a short description of the event.
     Note: Description has a maximum character limit of 140 characters.
   • Date and Time (multiple sessions event only): Select an event date and time; you can add and select multiple days and times. 
   • Time Zone: Use the dropdown menu to select your time zone.
   • Main Event Masthead: Click the pencil icon  to upload an image.
5. Click Save and Continue.
   The event creation flow will appear.
6. In the event creation flow, enter the required information for each section of the process to create an event.
   A preview of the event is updated and displayed—in real-time—in the right panel as you add information throughout the creation process. You can click the swap-view icon  to switch the preview between a desktop or mobile layout.

Note: Not all fields can be edited after the event is published or a ticket to the event has been sold.

How to add co-editors

You can add up to 3 co-editors and grant them permission to edit specific sections for multiple sessions. Co-editors can view and select resources from the hub's Content Library tab (at the hub level) by default. Co-editors cannot contribute or delete resources to the content library because the content library is at the hub level. Co-editors do not see the Analytics section and its tabs when they access the event. Co-editors can make changes to the event details. Co-editors cannot add or remove other co-editors. Co-editors will not be provided with their own tickets to the event.

To add co-editors:

1. At the top of the event creation page, click the Co-Editors button.
   A Co-Editors pop-up window will appear.
2. In the pop-up window, enter the email address of the user you want to add as a co-editor.
   Note: Co-editors do not need to belong to the same Zoom Events account or have a Zoom Events account to be able to edit the event.
3. Click the Select permissions dropdown menu to select which section(s)' details the specified co-editor can edit.
   Note: Sections under the Analytics tab are not included.
4. Click Add.
   Note: An email will be sent to inform users they have been added as co-editors of the event.
5. (Optional) Click the pencil icon  to edit co-editors.
6. (Optional) Click the trash icon  to delete co-editors.

The Co-Editors list will be updated with the added co-editor(s)' email and Permissions.

Zoom Events creation flow

After you create an event, you can use different tabs in the event creation flow to customize and organize your event.

• Overview
• Event Configuration
• Event Branding
• Event Detail Page
• Registration
  • Event Access
  • Tickets and Registration
  • Manage Registrants (and Zoom Events registration management)
• Event Content
  • Sessions
  • Speakers
  • Exhibitors
• Special Roles
• Event Experience
  • Lobby
  • Expo
  • Meeting & Webinar
  • Moderation
• Post Event
• Analytics
  Note: The Analytics section will be available to hosts once an event has been published.
  • Summary
  • Registration & Ticketing
  • Session
  • Attendees
  • Expo
  • Exhibitors
  • Surveys & Polls
• Emails
• Integrations

How to access and edit an event

1. Sign in to Zoom Events.
2. In the navigation menu, click My Events.
3. Click the Upcoming, Drafts, or Past tab.
4. To the right of an event you want to access and edit, click the pencil icon .
   The event creation flow will appear.
5. Edit the event.