Creating a Zoom Event

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You can use the multiple sessions format to utilize meetings and webinars to run a multi-day event that contains multiple tracks and multiple sessions. You'll also be able to run streaming previews of each session, as well as concurrent sessions with dedicated chats.

Additionally, you can use the single-session event type if you want to create a single-day event that contains a single-session Meeting or Webinar. Event attendees can participate in Q&A sessions, join the event 15 minutes before it starts, and receive HD videos. You also have the option to update a single session event to a multiple sessions event, if you add more sessions to your single-session event.

For both multiple sessions and single session events, attendees have access to an enhanced lobby, sponsor networking, and booths.

This article covers:

Prerequisites for creating a Zoom Event

  • Zoom desktop client
    • Windows: 5.7.6 or higher
    • macOS: 5.7.6 or higher
  • Zoom mobile client
    • iOS: 5.7.6 or higher
    • Android: 5.7.6 or higher
  • Pro, Business, Enterprise, or Education account
  • Stripe or PayPal Business account is required to create paid events
  • Zoom Events license

Notes:

  • There is a dependency with Windows' Webview package for the Windows platform; while version 5.7.6 does support Zoom Events, it may cause a blank lobby experience for hosts.
  • For access to the latest Zoom Events and Webinar features, we strongly recommend hosts to update to the latest version of the Zoom desktop client/mobile application.

How to create an event

  1. Sign in to Zoom Events.
  2. In the top-right corner, click Create.
    A Create Event pop-up window will appear.
  3. In the pop-up window, complete the following information:
    • Event Name: Enter an event name.
    • Create event for this Hub: Use the dropdown menu to select the hub you want to list your event in.
      Note: Owners and managers of the hub can also edit the event.
    • Short Description: Enter a short description of the event.
      Note: Description has a maximum character limit of 140 characters.
    • Event Type: Use the dropdown menu to select the type of event.
      1. Single Session: A one-time (one day) event that contains a single session.
        Notes:
        • When you create a single session event (non-recurring), select the event type as Single Session, and add the date and time of the event, the session gets created automatically in the Sessions tab.
        • Live streaming to the event lobby and lobby chat settings are disabled by default for single session events.
        • Attendees will land on the single session detail page by default; so, they just need to click the Join button to join the event.
      2. Multiple Sessions: One day or a multi-day event that contains multiple tracks and multiple sessions
      3. Recurring Series Event: A recurring event that can be scheduled on specific dates and times; you can schedule it to occur daily, weekly, or monthly.
    • Select the session type you want to create:
    • Time Zone: Use the dropdown menu to select your time zone.
    • Main Event Masthead: Click the pencil icon pencil-button.png to upload an image.
  4. Enter the required information for each section of the process to create an event.
    A preview of the event is updated and displayed—in real-time—in the right panel as you add information throughout the creation process. You can click the swap-view icon viewport-toggle.png to switch the preview between a desktop or mobile layout.

Note: Not all fields can be edited after the event is published or a ticket to the event has been sold.

How to add co-editors

You can add up to 20 co-editors and grant them permission to edit specific sections for multiple sessions and single session events. Co-editors do not see the Analytics section and its tabs when they access the event. Co-editors can make changes to the event details. Co-editors cannot add or remove other co-editors. Co-editors will not be provided with their own tickets to the event.

  1. At the top of the event creation page, click the Invite Editors button.
    An Editors pop-up window will appear.
  2. Under Co-Editor, enter the email address of the user you want to add as a co-editor.
    Note: Co-editors do not need to belong to the same Zoom Events account or have a Zoom Events account to be able to edit the event.
  3. Click the Select permission dropdown menu to select which section(s)' details the specified co-editor can edit.
    Note: Sections under the Analytics tab are not included.
  4. Click Add.
    Note: An email will be sent to inform users they have been added as co-editors of the event.
  5. (Optional) Click the pencil icon pencil-button.png to edit co-editors.
  6. (Optional) Click the trash icon trash-button.png to delete co-editors.

The Co-Editor List will be updated with the added co-editor(s)' Email and Permissions.

Event creation flow

The multiple session and single session event creation flows have the Edit, Manage, and Analytics sections. Each section has different tabs that you can access to organize your event.

Additionally, you can track your progress and set up, using the host overview dashboard.

Edit

In the Edit section, hosts can set up their event information. The Edit section has the following tabs:

Note: Only the Basic Information tab needs to be completed to publish an event.

Manage

In the Manage section, hosts can control tickets, advanced options, lobby and expo chats, registrant management, event change history, moderation, and integrations. The Manage section has the following tabs:

Analytics

Note: The Analytics section will be available to hosts once an event has been published.

In the Analytics section, hosts can access all Host Analytics Dashboard functionalities. The Analytics section has the following tabs:

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