Creating a Zoom Event

You can use the multiple sessions format to utilize meetings and webinars to run a multi-day event that contains multiple tracks and multiple sessions. You'll also be able to run streaming previews of each session, as well as concurrent sessions with dedicated chats.

For multiple sessions events, attendees have access to an enhanced lobby, exhibitors, networking, and booths.

Notes:

• To view the Zoom Events recurring series event creation flow, visit Creating a recurring series event.
• To view the single-session event setup, visit Creating a Zoom Sessions event or Zoom Sessions support for more information.

This article covers:

• How to create an event
• Zoom Events event setup sections
  • Access and edit an event
• How to navigate the event setup header
• How to add co-editors
  • Limitations for co-editors
  • Add co-editors

Prerequisites for creating a Zoom Event

• Pro, Business, Enterprise, or Education account
• Zoom Events Unlimited license or Zoom Events Pay Per Attendee license
• Stripe or PayPal Business account is required to create paid events
• Zoom desktop client for Windows, macOS, or Linux: Global minimum version or higher
• Zoom mobile app for Android or iOS: Global minimum version or higher

Note: For access to the latest Zoom Events and Webinar features, we strongly recommend hosts to update to the latest version of the Zoom desktop client/mobile application.

How to create an event

1. Sign in to Zoom Events.
2. In the left navigation menu, click the top dropdown arrow and select Recent Activity.
3. In the navigation menu, click My Events.
4. In the top-right corner, click Create Event.
   A Create Event pop-up window will appear.
5. In the pop-up window, complete the following information:
   • Create event for this Hub: Use the dropdown menu to select the hub you want to list your event in.
     Notes:
     • Members of this hub can also edit this event.
     • Once the event is saved, you won’t be able to move it to another hub.
   • Event Type: Use the dropdown menu to select the type of event.
     
     • Multiple Sessions: One day or a multi-day event that contains multiple tracks and multiple sessions
     • Recurring Series Event: A recurring event that can be scheduled on specific dates and times; you can schedule it to occur daily, weekly, or monthly.
     • Single Session: A single-day (one-time) event that contains a single-session meeting or webinar.
   • Event Name: Enter an event name.
   • Short Description: Enter a short description of the event.
     Note: Description has a maximum character limit of 140 characters.
   • Date and Time(multiple sessions event only): Select an event date and time; you can add and select multiple days and times. 
   • Time Zone: Use the dropdown menu to select your time zone.
   • Main Event Masthead: Click the pencil icon  to upload an image.
6. Click Save and Continue.
   The event creation flow will appear.
7. In the event creation flow, enter the required information for each section of the process to create an event.
   A preview of the event is updated and displayed—in real-time—in the right panel as you add information throughout the creation process. You can click the swap-view icon  to switch the preview between a desktop or mobile layout.

Note: Not all fields can be edited after the event is published or a ticket to the event has been sold.

Zoom Events event setup sections

After you create an event, you can use different tabs in the event creation flow to customize and organize your event.

• Overview
• Event Configuration
• Event Branding
• Event Detail Page
• Registration
  • Event Access
  • Tickets and Registration
  • Manage Registrants (and Zoom Events registration management)
• Event Experience
  • Lobby
  • Expo
  • Meeting & Webinar
  • Moderation
• Event Content
  • Sessions
  • Speakers
  • Exhibitors
• Special Roles
• Post Event
• Analytics
  Note: The Analytics section will be available to hosts once an event has been published.
  • Summary
  • Registration & Ticketing
  • Sessions
  • Attendees
  • Expo
  • Exhibitors
  • Surveys & Polls
  • Custom Report
• Emails
• Integrations

Access and edit an event

1. Sign in to Zoom Events.
2. In the left navigation menu, click the top dropdown arrow  and select My Assets.
3. In the left navigation menu, click My Events.
4. Click the Upcoming, Drafts, or Past tab.
5. To the right of an event you want to access and edit, click the pencil icon .
   The event creation flow will appear.
6. Edit the event. 

How to navigate the event setup header

The event setup header is a centralized location where hosts can view and edit the event's dates and links (registration links, group join links, etc.), preview the event detail page, manage co-editors, and publish the event.
Note: After you publish your event, links will be generated to access the event detail page. You can easily share these with your attendees or audience.

1. Access the event creation flow.
2. In the top event setup header, access the following actions:
   • Click Dates & Links to view and edit the event's dates and links.
     A panel will appear.
     
     • In the Dates & Links panel, view and edit the following:
       • To the right of Event ID for integrations or support, click the copy button  to copy the event ID.
       • View who the event organizer is.
       • Under Dates and Times, view the dates/times and click Edit. When you click Edit, you will be directed to the corresponding event tab where you can edit the date and time.
       • Under Registration Link, view the date/time for your registration link and selected authentication profile for your event. 
         Note: The registration link will generate after you publish.
         • View and copy the registration link.
         • Click Edit to edit your authentication profile for your event in the Event Access tab.
       • Under Group Join Links, view the tickets' group join links and selected authentication profiles for your tickets. 
         • Copy the group join link, copy the event invitation, or send the event invitation to yourself.
         • Click Edit to edit ticketing and registration settings and authentication profiles for your event tickets in the Tickets and Registration tab.
     • Click Close to exit the Dates & Links panel.
   • Click See More , then click the following actions:
     • Preview Event Detail Page: Preview how the event detail page will appear to attendees.
     • Co-Editors: Manage your event's co-editors.
   • Click Publish Event to publish your event.

How to add co-editors

You can add up to 3 co-editors and grant them permission to edit specific sections for multiple sessions. Co-editors have permission to view all tabs in the event creation flow, including the Analytics section, and can update all sections and event details in the event. Co-editors can also publish events. 

Limitations for co-editors

Adding co-editors has the following limitations:

• Co-editors can view and select resources from the hub's Content Library tab (at the hub level) by default; however, co-editors cannot contribute or delete resources to the content library because the content library is at the hub level.
• Co-editors cannot add or remove other co-editors.
• Co-editors will not be provided with their own tickets to the event.

Add co-editors

1. In the top event setup header, click See More , then click Co-Editors .
   A Co-Editors pop-up window will appear.
2. In the pop-up window, enter the email address of the user you want to add as a co-editor.
   Note: Co-editors do not need to belong to the same Zoom Events account or have a Zoom Events account to be able to edit the event.
3. Click the Select permissions dropdown menu to select which section(s)' details the specified co-editor can edit.
4. Click Add.
   Note: An email will be sent to inform users they have been added as co-editors of the event.
5. (Optional) Click the pencil icon  to edit co-editors.
6. (Optional) Click the trash icon  to delete co-editors.

The Co-Editors list will be updated with the added co-editor(s)' email and Permissions.