Creating a Zoom Events conference

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Use the conference format to utilize meetings and webinars to run a multi-day event that contains multiple tracks and multiple sessions. You'll also be able to run streaming previews of each session, as well as concurrent sessions with dedicated chats. Attendees will also have access to an enhanced lobby, sponsor networking, and booths.

Use cases for the conference format include but are not limited to:

  • Convention-center style events
  • Trade shows
  • Large conferences
  • Global trainings

This article covers:

Prerequisites for creating a Zoom Events conference

  • Zoom desktop client
    • Windows: 5.7.6 or higher
    • macOS: 5.7.6 or higher
  • Zoom mobile client
    • iOS: 5.7.6 or higher
    • Android: 5.7.6 or higher
  • Pro, Business, Enterprise, or Education account
  • Stripe or PayPal Business account is required to create paid events
  • Zoom Events license

Notes:

  • There is a dependency with Windows' Webview package for Windows platform; while version 5.7.6 does support Zoom Events, it may cause a blank lobby experience for hosts.
  • For access to the latest Zoom Events and Webinar features, we strongly recommend hosts to update to the latest version of the Zoom desktop client/mobile application.

How to create a conference

  1. Sign in to Zoom Events.
  2. In the top-right corner, click Create.
  3. Click Conference.
  4. Read the pop-up message, then click Got It.
    Note: You will only see this message when you create a conference for the first time. You will see another pop-up message after clicking Got It; read the message and click Got it.
  5. Enter the required information for each section of the process to create a conference.
    A preview of the conference is updated and displayed—in real-time—in the right panel as you add information throughout the creation process. You can click the swap-view icon viewport-toggle.png to switch the preview between a desktop or mobile layout.

Notes:

  • Not all fields can be edited after the conference is published or a ticket to the conference has been sold.
  • Hosts and co-editors (with editing permission) can publish content by using the Publish/Republish button, or update event content and save changes without publishing them by using the Save button, in the event creation flow.

How to save or publish an event

Save/Save Draft

Hosts and co-editors (with editing permissions) can save changes without publishing them by using the Save button. The Save button will appear when you first create an event. The Save button will save the updated content, but the content will not be visible to anyone who visits the event details page or lobby.

The Save Draft button will appear when you have already published an event.

Publish/Republish

Hosts and co-editors (with editing permission) can publish content by using the Publish or Republish button. The Publish button will make the event updates go live (all updates will be publicly displayed to registrants and attendees).

The Republish button will save and publish updated content, which will be displayed to registrants and attendees; this button will appear when you edit an already published event.
Note: If you see the Republish button, the event has already been published.

The Republish button will only appear when you make edits to the Basic Information, Conference Profile, Sessions, Speakers, Sponsors, and Expo tabs. When you click Republish, check the tab(s) with the edits you made to confirm the event is republished with those edits. Optionally, you can click Select All to confirm that the event is republished with all edits you made.

How to add co-editors

Throughout the entire event creation process, you can add up to 20 co-editors and grant them permission to edit specific sections. Co-editors do not see the Analytics section and its tabs when they access the event. Co-editors can make changes to the event details. Co-editors cannot add or remove other co-editors. Co-editors will not be provided with their own tickets to the event.

  1. At the top of the event creation page, click the Invite Editors button.
    An Editors pop-up window will appear.
  2. Under Co-Editor, enter the email address of the user you want to add as a co-editor.
    Note: Co-editors do not need to belong to the same Zoom Events account or have a Zoom Events account to be able to edit the event.
  3. Click the Select permission dropdown menu to select which section(s)' details the specified co-editor can edit.
    Note: Sections under the Analytics tab are not included.
  4. Click Add.
    Note: An email will be sent to inform users they have been added as co-editors of the conference.
  5. (Optional) Click the pencil icon pencil-button.png to edit co-editors.
  6. (Optional) Click the trash icon trash-button.png to delete co-editors.

The Co-Editor List will be updated with the added co-editor(s)' Email and Permissions.

Conference event creation flow

The conference creation flow has the EditManage, and Analytics sections. Each section has different tabs that you can access to organize your event.

Edit

In the Edit section, hosts can set up their event information. The Edit section has the following tabs:

Note: Only the Basic Information tab needs to be completed to publish an event.

Manage

In the Manage section, hosts can control tickets, advanced options, lobby and expo chats, registrant management, event change history, moderation, and integrations. The Manage section has the following tabs:

Analytics

Note: The Analytics section will be available to hosts once an event has been published.

In the Analytics section, hosts can access all Host Analytics Dashboard functionalities. For conference Zoom Events, you can use the Host Analytics Dashboard to monitor and evaluate your event’s performance. You can view a comprehensive set of data to evaluate your event performance to derive actionable insights. The data and metrics can help you discover relevant data, drive actionable insights, and cover a wide range of use cases (internal vs. external events). Additionally, hosts and moderators can also access the control panel and monitor reported users and incidents from their events. The Analytics section has the following tabs:

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