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Creating an event for a Zoom Events Hub Follow

After you have created a Zoom Events Hub, you will be able to select which Hub you want the event you are creating to be associated with.

This article covers:

Prerequisites for creating an event for a Zoom Events Hub

  • Pro, Business, Enterprise, or Education account
  • Zoom Events license

How to create an event for your Zoom Events Hub

To create an event for your Zoom Events Hub:

Event Card

  1. Sign in to Zoom Events.
  2. Click Create.
  3. Select Event.
  4. Under Create Event for, click the drop-down menu and select the Hub that the event will be associated with.
  5. (Optional) Click Convert an Existing Zoom Meeting / Webinar to a Zoom Event.
  6. Enter the basic information for the event:
    • Event Name: Name of the event.
    • Short Description: Enter a description of your event, using 140 characters or less.
    • Category: Select the category for your event.
      Note: (Optional) If you select Education and Family, the Event intended for parents with their children option will appear. If you check this option, you will have to agree to the Host's Code of Conduct to proceed. Anyone who joins a family-oriented event will have to agree to the Attendee's Host of Conduct.
    • (Optional) Click Add Tags to add your own tags for tracking.
  7. Under Select the event type you want to create, select Webinar or Meeting.
  8. Under Select if this is a Free or Paid event, select if the event will be Free or Paid.
  9. (Optional) Under Countries or Regions NOT ALLOWED to Join Event (Optional), enter the countries or regions that are not allowed to join your event.
  10. Under Date and Time:
    1. Select One-time or Series.
      Note
      : Learn how to schedule a series with different times.
    2. Set the Start Time of the event.
      Note: If an event is scheduled to start within 28 days of being, free and paid tickets can be offered for the event. However, if an event is scheduled to start any time after 28 days of its publishing date, then only free tickets can be offered for the event.
    3. Set the Duration of the event.
    4. Select the Time Zone for the event.
      Note: By default, the time zone set in your Zoom profile will be used.
  11. Click Save & Continue.

Event Profile

In this section, you can add images, video links, and a description of your event.

  1. Under Main Event Media, click + Add Cover to upload a mandatory cover image for your event.
  2. (Optional) Under Additional Image, click + Add Image to upload up to two more images to the Event Profile.
  3. (Optional) Under YouTube Link, enter the URL of a YouTube video you want to add to the event page.
  4. (Optional) Under About Event, enter any additional details about the event.
  5. Under Contact Info, customize the contact name that will be displayed on the event page.
    Note: By default your display name on your Zoom profile page will be used.
  6. (Optional) Under the Fundraising section, click the toggle switch to enable to On to raise funds for a nonprofit 501(c)(3) organization in the event.
    • If you know the name of the nonprofit you want to donate to:
      1. In the Search for nonprofit search box, type the name of the nonprofit you want donations to go to.
      2. Click the name of the nonprofit to select.
      3. (Optional) Repeat to add another nonprofit.
      4. Click Save.
      5. (Optional) Click Set Fundraiser Goal to set the fundraising goal.
    • If you need help in selecting which nonprofit(s) to donate to:
      1. Click the Search for a nonprofit box.
      2. Click Get Inspired.
      3. Click the Choose a cause box and select a category from the drop-down window.
      4. Click the Choose an organization box and select a nonprofit organization.
      5. Click Add Nonprofit.
      6. (Optional) Repeat to add another nonprofit.
      7. Click Save.
      8. (Optional Click Set Fundraiser Goal to set the fundraising goal.
  7. Click Save & Continue.

Event Options

  1. Under Event discoverability and registration access, select the level of visibility you want for the event:
    • Accessible only to users with event link: The event can be viewed from the Hub and is accessible to only users with the event link.
    • Private Event Restricted to Invitees on the Guest List Only: Only users you designate can view and register for this event.
      • (Optional) Select the I will send my own email invitations check box if you do not want Zoom Events to send email invitations to the users on the guest list.
  2. Under Advanced Options, enable or disable the advanced options for the event:
    Note: The default settings are set to the highest level of security to help prevent disruptions to your event.
    • Joining the Event
      • Attendees can join event 15 minutes before the event starts: By enabling, Attendees can join the Meeting event before you start the event.
      • Waiting Room: By enabling, you will need to manually admit Attendees from the Waiting Room in a Meeting event.
    • Event Security
      • Attendees can change screen names: By enabling, Attendees will be able to change their display name during your Meeting event.
      • Attendees can share their screens: By enabling, Attendees will be able to share their screen during your Meeting event at their discretion.
    • Cloud Recording Settings and Access Permissions
      Notes:
        • Only the activity in the main room of your event is recorded. Activity in breakout rooms within the event are not recorded.
        • Recording meetings locally is currently not supported.
        • Record Host and all participants with video and audio enabled must be enabled before you can use the other settings.
      • Record Host and all participants with video and audio enabled: By enabling, you will be able to record the event. The record button will appear in the event controls and you will have to start the recording manually. All participants with their video and audio enabled—including the Host's—will be recorded.
      • Automatically record at start time: By enabling, recording of the event starts automatically when the event starts.
      • Hosts can select one of two display options for recorded sessions:
        • Speaker + Share view (auto-selected by default): If you are in active speaker view, the recording will only display the video of the active speaker.
        • Gallery + Share view: Gallery view lets you see thumbnail displays of participants, in a grid pattern, which expands and contracts as participants join and leave the meeting. The active speaker is relocated to the current page you are viewing and is highlighted, making it easier to recognize who is speaking.
      • Include complimentary access to this event's cloud recording with registration: By enabling, the recording will start automatically when the event starts. All participants with their video and audio enabled—including the Host's—will be recorded. Once the recording of the event is made available, registrants of your event will be able to access and view the cloud recording for 7 days. Once a Zoom Events Attendee has registered for the event, they will be able to view the recording from their Ticket Dashboard and Event Details pages as well as the Host Profile page.
      • Countries or Regions Not Allowed to View Recording: You can prohibit selected countries or regions from viewing your recording.
      • Notify attendees when recordings are available: By enabling, attendees will be notified when they can view the recordings.
  3. Click Save & Continue.

Tickets

Note: Ticket capacity is determined by your Zoom Events license

  1. (Optional) To the right of the Panelist Ticket box, click the icon.
    • To add a Panelist by email:
      1. Enter the Panelist's Name.
      2. Enter the Panelist's Email Address.
      3. Click Add.
      4. (Optional) Repeat to invite another Panelist.
      5. (Optional) Write a message to send with your Panelist invitation.
    • To import multiple Panelists' emails to from a CSV file:
      1. Click Import from CSV.
      2. Click Import.
      3. Find and select the CSV file you want to import, then click Open.
      4. Once the CSV file as been imported, click Add.
      5. Click Save.
  2. (Optional) To the right of the Alternative Host Ticket box, click the icon.
    1. Enter the Alternative Host's Name.
    2. Enter the Alternative Host's email address.
    3. Click Add.
    4. (Optional) Repeat to invite another Alternative Host.
    5. (Optional) Write a message to send with your Alternative Host invitation.
    6. Click Save.
  3. Under the Create Ticket section, select if the ticket will be a Free ticket or a Paid ticket.
  4. (Optional) Enter the ticket cost under Price per Ticket if the event is a Paid event.
  5. In Quantity, set the number of tickets available.
    Note: This can not exceed your Event Capacity - 1 (If your capacity is 1000, the max amount of tickets will be 999)
  6. Enter the Ticket Name (for example, Early Bird, General Admission, and so on).
  7. Under Sale Starts, set the start date and time of when the tickets will be available for purchase.
  8. (Optional) Click Customize... to set the ending date and time of when the ticket sale will stop.
  9. (Optional) In Description, add a description for the type of ticket, or a message for your Attendees.
  10. (Optional) Click the Restrict tickets to the following users toggle to enable to On or click the toggle to disable to Off. Manage who can register for your event:
    • User guest list: Email addresses can either be manually entered in the Invited Users field or imported from a CSV file.
      • To add users to your event's guest list by email:
        1. Select the User guest list check box.
        2. Click Add.
        3. Select Enter email addresses.
        4. In the Invited Users box, enter the users' email addresses.
        5. Click Save.
        6. (Optional) Click Add to add more users by email.
        7. (Optional) Click Viewto view your guest list, search for guests, or delete email addresses.
      • To import multiple users' emails to your event's guest list:
        1. Select the User guest list check box.
        2. Click Add.
        3. Select Import email addresses from CSV.
        4. Click Import.
        5. Find and select the CSV file you want to import, then click Open.
        6. Once the CSV file has been imported, click Add.
        7. Click Save.
    • Users from specified @domains: Enter the specified domains you want to allow users to registration. If using multiple domains, add a comma between domains to separate them.
      • To add all users from a specified @domain to your private event’s guest list:
        1. Select the Users from specified @domains check box.
        2. Enter a valid domain or multiple valid domains.
          Note: For example, to invite all members of the ABC company (with members having name@abc.co email addresses), add abc.co as the domain.
        3. Click Save.
    • Users in my account: Only the users who belong to your account can register for your event.
  11. Click Save.
  12. (Optional) Click + Add Ticket to add more ticket types.
  13. (Optional) Enter a message for your registrants in the confirmation email.
  14. If this is a paid event, set the ticket cancellation policy. By default, it will use the policies set in the ticket Cancellation Policy section of your account.
  15. Click Publish to publish the event to the event page or click Save to save the event as a draft.
    Note: If you want to publish your event to see a preview of the listing, and you are not yet ready for it to be viewed and accessed:
    1. Return to the Event Card section.
    2. Under Select the event type you want to create, select Private Event.
    3. Return to the Ticket section and click Publish.