Hosting private Zoom Events

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When a Zoom Event is private, only users with the private event's link can view and register for it. This is useful for hosts who want a limited, specific audience and want to keep their event more secure.

This article covers:

Prerequisites for hosting private Zoom Events

  • Zoom desktop client
    • Windows: 5.8.6 or higher
    • macOS: 5.8.6 or higher
  • Zoom mobile client
    • iOS: 5.8.6 or higher
    • Android: 5.8.6 or higher
  • Pro, Business, Enterprise, or Education account
  • Zoom Events license

Note: For access to the latest Zoom Events and Webinar features, we strongly recommend hosts to update to the latest version of the Zoom desktop client/mobile application.

How to manage event visibility

You can create two types of Zoom Events:

  • Accessible only to users with event link: Only users with the event’s link are able to access the event to view its details and to register for the event
  • Private Event Restricted to Invitees on the Guest List Only: Events that are visible and accessible only to the users added to the designated guest list, and only those users can view the event’s details and register for that event.

Note: Users who receive the email with the event link are not automatically registered for the event. Users must register for the event to be able to join.

Private events are ideal for when you want to market your event privately and make it accessible to a specific audience such as members of an email group or social campaign.

Private and restricted events are ideal for when you need to share sensitive information with a specific list of users, such as a sales kick-off or VIP event.

How to create an event accessible only to users with an event link

Note: Public event is selected by default.

To create a private event:

  1. Sign in to Zoom Events.
  2. Click Create.
  3. Select Event.
  4. Create a new event or edit an existing event.
    Note: You cannot edit an existing event if the event has already received a registration.
  5. Complete the Event Card section and click Save & Continue.
  6. Complete the Event Profile section and click Save & Continue.
  7. In the Event Options section, under Event discoverability and registration access, select Accessible only to users with event link.
  8. Click Save & Continue.
  9. Complete the Tickets section.
  10. Click Publish to publish the event or click Save to save the event as a draft.

How to create a restricted event (guest list-only event)

Note: Public event is selected by default.

To create a private and restricted event:

  1. Sign in to Zoom Events.
  2. Click Create.
  3. Select Event.
  4. Create a new event or edit an existing event.
    Note: You cannot edit an existing event if the event has already received a registration.
  5. Complete the Event Card section and click Save & Continue.
  6. Complete the Event Profile section and click Save & Continue.
  7. In the Event Option section, under Event discoverability and registration access, select Private Event Restricted to Invitees on the Guest List Only.
  8. (Optional) Select the I will send my own email invitations check box.
    By selecting this option, Zoom Events will not send email invitations to users on the guest list. Zoom Events will continue to send Notification Center invitations to users on the guest list.
  9. Click Save & Continue.
  10. In the Tickets section, under Create Ticket, enter the required information.
  11. Ensure that the Invite Attendees toggle is enabled.
    Note: All tickets will have the Invite Attendees toggle enabled by default. You cannot disable this option without changing your event to a public event. You must add at least one user to the guest list for a private and restricted event to save your event draft and to continue with event creation.
    • To add users to your event's private guest list by email:
      1. Select the Invite attendees by email addresses check box.
      2. Click + Add users.
        An Add Users to Guest List pop-up window will appear.
      3. Under Add users by, select Enter email addresses.
      4. In the Invited Users, select Enter email addresses.
      5. In the Invited Users text box, enter the users' email addresses.
      6. Click Save.
      7. (Optional) Click Add to add more users by email.
      8. (Optional) Click View to view your guest list, search for guests, or delete email addresses.
    • To import multiple users' emails to your event's private guest list:
      1. Select the Invite attendees by email addresses check box.
      2. Click + Add users.
        An Add Users to Guest List pop-up window will appear.
      3. Under Add users by, select Import email addresses from CSV.
      4. Click Import.
      5. Find and select the CSV file you want to import, then click Open.
      6. Once the CSV file has been imported, click Add.
      7. Click Save.
    • To add all users from a specified @domain to your private event’s guest list:
      1. Select the Invite members of specified company domains check box.
      2. Enter a valid domain.
        Note: For example, to invite all members of the ABC company (with members having name@abc.co email addresses), add abc.co as the domain.
        If you have multiple domains, separate them by commas in the text box.
      3. Click Save.
    • To add users from your account, select the Invite members of my Zoom account check box.
  12. Click Publish to publish the event or click Save to save the event as a draft.

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