Hosting Private Zoom Events Follow

Overview

When a Zoom Events is private, only users with the private event's link can view and register for it. This is useful for hosts who want a limited, specific audience and want to keep their event more secure. 

This article covers:

Prerequisites

  • Pro, Business, Enterprise, or Education account
  • Zoom Events license

Managing event visibility

You can create two types of Zoom Events:

  • Accessible only to users with event link: Only users with the event’s link are able to access the event to view its details and to register for the event
  • Private Event Restricted to Invitees on the Guest List Only: Events that are visible and accessible only to the users added to the designated guest list, and only those users can view the event’s details and register for that event.

Private events are ideal for when you want to market your event privately and make it accessible to a specific audience such as members of an email group or social campaign.

Private and restricted events are ideal for when you need to share sensitive information with a specific list of users, such as a sales kick off or VIP event.

Creating an event that is accessible only to users with event link (public)

Note: Public event is selected by default.

To create a private event:

  1. Sign in to Zoom Events.
  2. Click Create.
  3. Create a new event or edit an existing event.
    Note: You cannot edit an existing event if the event has already received a registration.
  4. Complete the Event Card section and click Save & Continue.
  5. Complete the Event Profile section and click Save & Continue.
  6. In the Event Options section, under Event discoverability and registration access, select Exclude from Directory and Search. Click Save & Continue.
  7. Complete the Tickets section.
  8. Click Publish to publish the event or click Save to save the event as a draft.

Creating an event that is restricted to invitees on the guest list only  (private)

Note: Public event is selected by default.

To create a private and restricted event:

  1. Sign in to Zoom Events.
  2. Click Create.
  3. Create a new event or edit an existing event.
    Note: You cannot edit an existing event if the event has already received a registration.
  4. Complete the Event Card section and click Save & Continue.
  5. Complete the Event Profile section and click Save & Continue.
  6. In the Event Option section, under Event discoverability and registration access, select Private Event Restricted to Invitees on the Guest List Only.
  7. (Optional) Select the I will send my own email invitations check box.
  8. Click Save & Continue.
  9. In the Tickets section, under Create Ticket, enter the required information.
  10. Ensure that Restrict Tickets to the Following Users Only is enabled. on-toggle-button.png
    Note: All tickets will have Restrict Tickets to the Following Users Only enabled by default. You cannot disable this option without changing your event to a Public Event or Exclude from Directory and Search. You must add at least one user to the guest list for a private and restricted event to save your event draft and to continue with event creation.
    • To add users to your event's private guest list by email:
      1. Select the User guest list check box.
      2. Click + Add users.
      3. Select Enter email addresses.
      4. In the Invited Users box, enter the users' email addresses.
      5. Click Save.
      6. (Optional) Click Add to add more users by email.
      7. (Optional) Click View to view your guest list, search for guests, or delete email addresses.
    • To import multiple users' emails to your event's private guest list:
      1. Select the User guest list check box.
      2. Click + Add users.
      3. Select Import email addresses from CSV.
      4. Click Import.
      5. Find and select the CSV file you want to import, then click Open.
      6. Once the CSV file has been imported, click Add.
      7. Click Save.
    • To add all users from a specified @domain to your private event’s guest list:
      1. Select the Users from specified @domains check box.
      2. Enter a valid domain.
        Note: For example, to invite all members of the ABC company (with members having name@abc.co email addresses), add abc.co as the domain.
      3. (Optional) Click Add to add more valid domains.
      4. Click Save.
  11. Click Publish to publish the event or click Save to save the event as a draft.