Scheduling privilege and alternative hosts

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Account owners and admins can enable an account-level setting to allow users to add alternative hosts and assign scheduling privileges to other users who are in the same organization. These features allow for more productivity and flexibility for teams that schedule meetings for each other. 

Users can assign these roles to users on other accounts, but all accounts must be in a master/sub account configuration and account owners or admins must link the master/sub account in the Account Profile page to see this account-level setting.

Prerequisites

  • Configuring on the account
  • Scheduling between linked master/sub accounts
    • Zoom desktop client
      • Windows: version 5.7.0 or higher
      • macOS: version 5.7.0 or higher
      • Linux: version 5.7.0 or higher
    • Zoom mobile app
      • Android: version 5.7.0 or higher
      • iOS: version 5.7.0 or higher
    • Zoom Outlook plugin for Windows: 5.7.0.64 or higher
    • Zoom IBM Notes plugin for Windows: 5.7.0.65 or higher
    • Zoom for Outlook add-in

How to enable scheduling privilege and alternative hosting

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Account Management then Account Settings.
  3. Click the Meeting tab.
  4. Scroll down to the More Settings section.
  5. Change these settings:
    • Allow users to assign scheduling privileges to others
      • Users in the same account: Allow users in the account to only assign scheduling privileges to others in the same account.
      • Users in the same organization: Allow users in the account to assign scheduling privileges to other users who are in the same organization. This includes users in sub-accounts and the master account.
        Note: This option will not be available for accounts that are just linked. The accounts must already be in a master/sub account configuration and linked to see this option. 
    • Users can add the following users as alternative hosts
      • Anyone in the same account: Allow users in the account to only add other users in the same account as alternative host.
      • In the same organization: Allow users in the account to add users who are in the same organization as alternative host. This includes users in sub-accounts and the master account.
        Note: This option will not be available for accounts that are just linked. The accounts must already be in a master/sub account configuration and linked to see this option. 
  6. Click Save.

Once this is configured for the account, users will follow the normal steps for scheduling a meeting with an alternative host, or using scheduling privilege to schedule for another user

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