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Viewing invited meeting participants' attendance status Follow

As the host of a meeting, checking your invited participants attendance status to know if you should expect them to attend is even easier. Participants who have been invited to a meeting but have not yet joined will be displayed under a new Not Joined section in the Participants panel, along with their calendar response (Accepted, Declined, Maybe, No response).

The host can Ask to join, which will invite them by calling them into the current meeting, or choose Chat, which will begin composing a message to that contact through Zoom chat.

This article contains:

Prerequisites for viewing invite participants' attendance status 

Note: This feature is currently in Beta and only available to free Basic accounts, but will be rolled out to more accounts in coming months.

Enabling the invitee list in the Participants list

Account

To enable or disable the invitee list for all users in the account:

  1. Sign in to the Zoom web portal as an admin with the privilege to edit account settings.
  2. In the navigation menu, click Account Management then Account Settings.
  3. Click the Meetings tab.
  4. Under In Meeting (Basic), click the Show invitee list in Participants panel toggle to enable or disable it.
  5. If a verification dialog displays, click Enable or Disable to verify the change.
  6. (Optional) If you want to make this setting mandatory for all users in your account, click the lock icon , and then click Lock to confirm the setting.

Group

To enable or disable the invitee list for a group of users:

  1. Sign in to the Zoom web portal as an admin with the privilege to edit groups.
  2. In the navigation menu, click User Management then Group Management.
  3. Click the applicable group name from the list.
  4. Click the Meetings tab.
  5. Under In Meeting (Basic), click the Show invitee list in Participants panel toggle to enable or disable it.
  6. If a verification dialog displays, click Enable or Disable to verify the change.
    Note: If the option is grayed out, it has been locked at the account level and needs to be changed at that level.
  7. (Optional) If you want to make this setting mandatory for all users in the group, click the lock icon  , and then click Lock to confirm the setting.

User

To enable or disable the invitee list for your own use:

  1. Sign in to the Zoom web portal.
  2. In the navigation panel, click Settings.
  3. Click the Meetings tab.
  4. Under In Meeting (Basic), click the Show invitee list in Participants panel toggle to enable or disable it.
  5. If a verification dialog displays, click Enable or Disable to verify the change.

    Note: If the option is grayed out, it has been locked at either the group or account level. You need to contact your Zoom admin.

How to check and use the invitee list in a meeting

As the host (or Alternative Host), you can quickly and easily check who was invited to this meeting, their response to your invite, and if they have joined or not joined the current session.

To access this list:

  1. Start a meeting as the host or Alternative Host.
  2. In the host controls, click Participants  to open the full list of participants.
  3. In the participants list, there will be two sections: Joined and Not Joined. Clicking on either category will expand or collapse that list. 
  4. Joined: This list functions as the normal participants list of who is currently in the meeting. Typical participant controls are still available.
  5. Not Joined: This list displays participants that were invited but have not yet joined the meeting, as well as their response to your calendar invitation (Accepted, Declined, Maybe, No response).

For each participant in the Not Joined section, the host has the following options:

  • Chat: This opens a direct message with that invitee in Zoom Chat, if they are already a Zoom contact.
  • Ask to Join: This invites this missing participant by calling them into the current meeting, if they are already a Zoom contact.

Notes:

  • The host of the meeting must join through the desktop client and be logged in to their account. If not logged in, joining through the web browser, or manually entering the meeting ID to join, the list cannot be extracted from the calendar event.
  • Changes to the calendar event, such as new invitees or changes to their response, can take up to 10 minutes to sync with Zoom.
  • Participants must be logged in to the account that matches the email address they accepted the invitation from. If there is a mismatch between the Zoom account and the email address they accepted the calendar invitation with, they will be listed under both Not Joined and Joined categories.

Limitations for participant attendance status

The participant attendance list has the following limitations:

  • Meeting cannot be scheduled with your Personal Meeting ID (PMI) and cannot be a recurring meeting.
  • The invitee list can be a maximum of 200 invites.
  • This feature will only appear in meetings started up to approximately an hour before they are scheduled. Joining earlier will not trigger the list to be extracted from the calendar event.
  • Only meetings scheduled after this feature is enabled will be available to use this feature.