Getting started with Zoom Whiteboard

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Zoom Whiteboard provides customers a set of easy-to-use tools to collaborate together to capture ideas, processes, and concepts. 

With features focused on fostering innovation, Zoom Whiteboard makes it simple for hybrid teams to interact in new ways for seamless collaboration.

For a more detailed walkthrough, see our guides on Zoom Whiteboard features. Administrators who need to enable whiteboards for their account can consult our Zoom Whiteboard Administrator Guide. Zoom Rooms users can find detailed information about using whiteboards here

This article covers:

Prerequisites for using Zoom Whiteboard

Zoom Whiteboard in Meetings

  • Zoom desktop client
    • Windows: 5.10.3 or higher
    • macOS: 5.10.3 or higher
    • Linux: 5.10.3 or higher
  • Zoom mobile app
    • Android: 5.10.3 or higher
    • iOS: 5.10.3 or higher

Zoom Whiteboard in Webinars

  • Zoom desktop client
    • Windows: 5.11.3 or higher
    • macOS: 5.11.3 or higher
    • Linux: 5.11.3 or higher
  • Zoom mobile app
    • Android: 5.11.3 or higher
    • iOS: 5.11.3 or higher

Notes:

  • Zoom Whiteboards can only be viewed and edited when using the Zoom mobile app on a tablet or iPad. When using the Zoom mobile app on a smaller mobile device, such as a phone, you will only be able to view Zoom Whiteboards. 
  • If you do not see Zoom Whiteboard in the desktop client, please contact an account admin to have this feature enabled.

How to create a whiteboard 

From a Zoom meeting or webinar

  1. Start a meeting or webinar from the Zoom desktop client. 
  2. On the in-meeting controls, click the Whiteboards button .
  3. At the top right, click New.
  4. In the pop-up window, you will be asked to select from the following:
    • How do you want to open the board?
      • Collaborating: Users are granted edit access.
      • Presenting: Board opens in presentation mode and users are granted view access.
    • Do you want users to have access to the board after the meeting?
      • Yes: Meeting participants can access the new or edited whiteboard when the meeting ends.
      • No: Meeting participants cannot access the new or edited whiteboard when the meeting ends unless the owner grants them access outside the meeting.
  5. Click Open Board.
    The whiteboard will open in the meeting window.

From the Zoom desktop client

  1. Sign in to the Zoom desktop client. 
  2. Click the Whiteboards button .
  3. At the top right, click New to create a new whiteboard.

From the Zoom web portal

  1. Sign in to the Zoom web portal
  2. Click Whiteboards.
  3. At the top right, click + New to create a new whiteboard.

How to share a whiteboard

  1. Once you have created a whiteboard, click Share at the top right to send the whiteboard to other users.
  2. Enter the email addresses of the users you would like to share the whiteboard with and set their permissions.
  3. Click Send.
  4. (Optional) Click Copy Link and then paste the link in a message or email to send to others.

How to use the whiteboard tools 

The whiteboard tools available for use are located on the left side of the screen. To activate a tool, click its icon. Once selected, the mouse cursor will change  to indicate the current tool mode. For most controls, clicking on the canvas will then create an object of that type. If using the select tool, you will be able to select one or more objects and change their properties.

 

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