Duplicating an event for Zoom Events

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Duplicating events for Zoom Events allows event creators to quickly and easily create events without having to go through the entire event creation workflow. You can create a new event by duplicating an upcoming, draft, or past event. Your new event will have the same information as the original event. When you duplicate an event, the event, session, and ticket start date/time will be adjusted automatically to the current date. After duplicating your event, you can update and edit the duplicate event with new information, as necessary.

This article covers:

Prerequisites for duplicating an event for Zoom Events

  • Zoom desktop client
    • Windows: 5.7.6 or higher
    • macOS: 5.7.6 or higher
  • Zoom mobile client
    • iOS: 5.7.6 or higher
    • Android: 5.7.6 or higher
  • Pro, Business, Enterprise, or Education account
  • Stripe or PayPal Business account is required to create paid events
  • Zoom Events license

Notes:

  • There is a dependency with Windows' Webview package for Windows platform; while version 5.7.6 does support Zoom Events, it may cause a blank lobby experience for hosts.
  • For access to the latest Zoom Events and Webinar features, we strongly recommend hosts to update to the latest version of the Zoom desktop client/mobile application.

How to duplicate an event for Zoom Events

  1. Sign in to Zoom Events.
  2. In the top-right corner, click Manage.
  3. Under Events, click the Upcoming, Drafts, or Past tab to find an event to duplicate.
  4. To the right of the Zoom Events that you want to edit, click the ellipses more-button__1_.png.
  5. Click Duplicate Event.
    You will be taken to the event creation workflow to edit and save/publish the duplicated event.

How to review your duplicate event

When you duplicate an event, all the previous settings from the original event remain the same for the duplicated event, except for the date and time (which will be adjusted automatically to the current date). Review your duplicated event to ensure that it has correct, up-to-date event information.

Event/Event Series

All information from the following sections is copied from the original event to the new, duplicated event:

  • Event Card
  • Event Profile
  • Event Options
  • Tickets

Conference

All information from the following sections is copied from the original event to the new, duplicated event:

  • Basic Info
  • Conference Profile
  • Sessions
  • Speakers
  • Sponsors
  • Advanced Options

Understand duplicating an event

  • For conference events, some information and settings from the In-session BrandingExpo, and Tickets tabs will not be duplicated.
    • In-session Branding tab: You will need to create your in-session branding for the webinar wallpaper, name tag design, and virtual background.
    • Expo tab: You will need to add information about manually-added booths and Expo roles from the manually-added booths, and other Expo roles in this tab. You will also have to adjust your Expo dates and times to your desired date and time of your duplicate event.
    • Tickets tab: You will need to create/add ticket types as well as pre-registration information.
  • When an event is duplicated, special-role users will also be duplicated. They will receive email notifications about their special role in your duplicated event, with the exception of manually-added Expo roles (such as booth representatives, booth owners, and so on) in the Expo tab in conference events.
    Note: When co-editors are duplicated, they will immediately receive an email. When all special roles get duplicated, they do not receive an email notification until the event is published.
  • When duplicating events, you can only change your event from private to public depending on your hub's visibility settings. For example, if a hub is set to private, then the event will automatically be set to private; it is not possible to change the event from private to public because of the hub's visibility setting. If the hub is set to public, and the event is set to private, then you can change the event from private to public (and vice versa).

How to edit an event

Events’ date/time, ticket-sale window, and cancellation policy can be edited at any point before the sale of a ticket. Once a ticket has been sold, only the event’s copy and images, in addition to adding new ticket types, can be edited. For private tickets with invitees, the Host can edit the ticket type to include more invitees after the event has been published.

If a Host needs to change an event's date, time, or cancellation policy after a ticket has been sold, the Host must cancel the event, refund the purchased tickets, and re-list the revised event.

For more information about editing an event, please visit this article.

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