Restrict in-meeting features for users joining meetings
Last Updated:
Admins can restrict which in-meeting/webinar features are available when joining or hosting an internal meeting or webinar. However, with the follow user in-meeting policy, admins can also enable policies that will restrict certain in-meeting features even when joining an external meeting or webinar. These include restricting users on the account from transferring files, sharing their screen, using/viewing in-meeting chat, adding annotations during a screen share, sharing a whiteboard, recording a meeting, viewing/typing closed captions, and more. Once enabled, the policy will follow the user no matter the device the user logs into Zoom with to join meetings.
Prerequisites for restricting in-meeting features when joining meetings
- Pro, Business, Education, or Enterprise account
- Account owner or admin privileges
- Zoom desktop client for Windows, macOS, or Linux: Global minimum version or higher
- Zoom mobile app for Android or iOS: Global minimum version or higher
- VDI client: Global minimum version or higher
- Zoom web client
Note: To have this feature enabled, submit a request to Zoom Support.
Restricting external in-meeting features at the Account level
- Sign in to the Zoom web portal.
- In the navigation menu, click Account Management then Account Settings.
- Click the Meeting tab.
- Under In Meeting (Advanced), navigate to Restrict users from using selected features when they join a meeting.
- Click Select Features to Restrict.
- Select the check box next to the feature you want to restrict:
- All listed features - Restricts the user from using all of the following options.
- Join webinars - Restricts the user from joining any Zoom Webinars.
- Computer audio - Restricts the user from joining meetings or webinars with computer audio.
- Chat - Restricts the user from using in-meeting chat.
- Send and receive direct messages - Restricts participation in private chats during meetings and webinars.
- Meeting polls - Restricts participation in in-meeting polling.
- Webinar polls - Restricts participation in webinar polling.
- Meeting survey - Restricts participation in surveys presented at the end of a meeting.
- Webinar survey - Restricts participation in surveys presented at the end of a webinar.
- File transfer - Restricts the use of transferring files while in a meeting.
- Screen sharing - Restricts the user from screen sharing during the meeting.
- Annotation - Restricts the user from being able to annotate during screen shares.
- Whiteboard (Classic) - Restricts the user from sharing a classic whiteboard during the meeting.
- Whiteboard (New) - Restricts the user from receiving access to or editing a Zoom Whiteboard.
- Non-verbal feedback - Restricts the use of providing nonverbal feedback during the meeting.
- Meeting reactions - Restricts the use of meeting reactions during a meeting.
- Webinar reactions - Restricts the use of webinar reactions during a webinar.
- Remote control - Restricts the use of using the remote control feature when joining a meeting.
- Show profile picture - Restricts profile picture from being shown.
- Q&A in webinar - Restricts participation in Q&A during webinars.
- Remote support - Restricts the use of Remote support sessions during a meeting.
- Automated captions - Restricts the use of automated captions.
- Local recording - Restricts the user from starting a local recording session when in-meeting.
- Closed captioning - Disables the ability to start Closed captioning while in a meeting.
- Save Captions - Disables the ability for the user to save a local copy of the captioning transcript.
- Join end-to-end encrypted meetings - Restricts user from joining meetings with E2EE.
- Post Meeting URL - Restricts the user from being directed to the a post-meeting URL, such as a survey or sign-up page.
- Zoom Apps - Restricts the user from accessing Zoom Apps.
- Status sharing in Zoom Calendar - Prevents a user's status from being shared when others are scheduling through Zoom Calendar.
- Under Restrict use of this feature in, select when the feature restriction should be applied:
- All Meetings - Disables the feature when users join an internal or external meeting.
- External Meetings only - Disables the feature when a user joins External meetings.
Note: Internal meeting settings will still be applied when joining internal meetings.
- Under Locked, click the
, to lock the feature restriction.
Note: If the restriction is set to All Meetings, and the restriction is locked, this will override any in-meeting settings set at the User, Group, or Account level. - Click Save.
Restricting external in-meeting features at the Group level
- Sign in to the Zoom web portal as an admin with the privilege to edit groups.
- In the navigation menu, click User Management then Groups.
- Click the applicable group name from the list.
- Click the Meeting tab.
- Under In Meeting (Advanced), navigate to Restrict users from using selected features when they join a meeting.
- Click Select Features to Restrict.
- Select the check box next to the feature you want to restrict:
- All listed features - Restricts the user from using all of the following options.
- Join webinars - Restricts the user from joining any Zoom Webinars.
- Computer audio - Restricts the user from joining meetings or webinars with computer audio.
- Chat - Restricts the user from using in-meeting chat.
- Send and receive direct messages - Restricts participation in private chats during meetings and webinars.
- Meeting polls - Restricts participation in in-meeting polling.
- Webinar polls - Restricts participation in webinar polling.
- Meeting survey - Restricts participation in surveys presented at the end of a meeting.
- Webinar survey - Restricts participation in surveys presented at the end of a webinar.
- File transfer - Restricts the use of transferring files while in a meeting.
- Screen sharing - Restricts the user from screen sharing during the meeting.
- Annotation - Restricts the user from being able to annotate during screen shares.
- Whiteboard (Classic) - Restricts the user from sharing a classic whiteboard during the meeting.
- Whiteboard (New) - Restricts the user from receiving access to or editing a Zoom Whiteboard.
- Non-verbal feedback - Restricts the use of providing nonverbal feedback during the meeting.
- Meeting reactions - Restricts the use of meeting reactions during a meeting.
- Webinar reactions - Restricts the use of webinar reactions during a webinar.
- Remote control - Restricts the use of using the remote control feature when joining a meeting.
- Show profile picture - Restricts profile picture from being shown.
- Q&A in webinar - Restricts participation in Q&A during webinars.
- Remote support - Restricts the use of Remote support sessions during a meeting.
- Automated captions - Restricts the use of automated captions.
- Local recording - Restricts the user from starting a local recording session when in-meeting.
- Closed captioning - Disables the ability to start Closed captioning while in a meeting.
- Save Captions - Disables the ability for the user to save a local copy of the captioning transcript.
- Join end-to-end encrypted meetings - Restricts user from joining meetings with E2EE.
- Post Meeting URL - Restricts the user from being directed to the a post-meeting URL, such as a survey or sign-up page.
- Zoom Apps - Restricts the user from accessing Zoom Apps.
- Status sharing in Zoom Calendar - Prevents a user's status from being shared when others are scheduling through Zoom Calendar.
- Under Restrict use of this feature in, select when the feature restriction should be applied:
- All Meetings- Disables the feature when users join an internal or external meeting.
- External Meetings only- Disables the feature when a user joins External meetings.
Note: Internal meeting settings will still be applied when joining internal meetings.
- Under Locked, click the
, to lock the feature restriction.
Note: If the restriction is set to All Meetings, and the restriction is locked, this will override any in-meeting settings set at the User level. - Click Save.
Zoom Community
Join the 100K+ other members in the Zoom Community! Login with your Zoom account credentials and start collaborating.