Setting a custom gallery view order

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When in Gallery view, you can click and drag videos to create a custom video order. After the first change, all other participant tiles will remain in place until moved. New participants will be added to the bottom-right, on the last page if multiple exists. Your custom order will be seen only by you, or the host can deploy their custom view to all participants. This order can be released and the order will revert to the default.

If you want to use this specific order of video participants, it can be saved for use in later meetings of this series. The meeting can be part of a recurring series, or just used again. 

This article covers: 

Prerequisites

Custom video organization:

  • Zoom desktop client
    • Windows version 5.2.2 or higher
    • macOS version 5.2.2 or higher
  • Zoom mobile app
    • iOS version 5.4.or higher (only on iPads)
  • Zoom web client
  • Zoom Rooms version 5.3.0 or higher required to follow host's organization

Saving the custom gallery for future use: 

How to reorganize the gallery view

  1. Click and drag any participant video to the location on screen you want.
  2. Continue as needed to achieve your desired on-screen order.
  3. (Optional) As the host, click View to enable or disable these options:
    • Follow Host's Video Order (only available to the host): Force all participants to display your custom video order. Participant will not be able to change the order when this is enabled.
      Note: The custom order will apply to Gallery View and Active Speaker View for participants using the desktop client, mobile app, or Zoom Rooms.
    • Release Video Order: Release the custom order and revert to the default order.

Note: When non-video participants enable their video, they will be added to the last page of the gallery view, in the bottom-right corner spot. 

How to save a custom gallery view order for future use

After you've rearranged the videos in gallery view, you can save this order for use in later meetings. In the future session, that custom gallery view order can be reloaded and participants' videos will be arranged in the custom order, with any new participants appearing in the bottom-right corner. This must be done as part of a series of recurring meetings. 

Enabling Save Gallery View

Account

To enable or disable saving gallery views for all users in the account:

  1. Sign in to the Zoom web portal as an admin with the privilege to edit account settings.
  2. In the navigation menu, click Account Management then Account Settings.
  3. Click the Meeting tab.
  4. Under In Meeting (Advanced), click the Save Gallery View toggle to enable or disable it.
  5. If a verification dialog displays, click Enable or Disable to verify the change.
  6. (Optional) If you want to make this setting mandatory for all users in your account, click the lock icon , and then click Lock to confirm the setting.

Group

To enable or disable saving gallery views for a group of users:

  1. Sign in to the Zoom web portal as an admin with the privilege to edit groups.
  2. In the navigation menu, click User Management then Group Management.
  3. Click the applicable group name from the list.
  4. Click the Meeting tab.
  5. Under In Meeting (Advanced), click the Save Gallery View toggle to enable or disable it.
  6. If a verification dialog displays, click Enable or Disable to verify the change.
    Note: If the option is grayed out, it has been locked at the account level and needs to be changed at that level.
  7. (Optional) If you want to make this setting mandatory for all users in the group, click the lock icon , and then click Lock to confirm the setting.

User

To enable or disable saving gallery views for your own use:

  1. Sign in to the Zoom web portal.
  2. In the navigation panel, click Settings.
  3. Click the Meeting tab.
  4. Under In Meeting (Advanced), click the Save Gallery View toggle to enable or disable it.
  5. If a verification dialog displays, click Enable or Disable to verify the change.
    Note: If the option is grayed out, it has been locked at either the group or account level. You need to contact your Zoom admin.

For an individual meeting

Once this has been enabled for use in your Settings, this must be enabled for each meeting you schedule. 

  1. When scheduling a meeting, click the check box to enable Allow host to save video order

Saving a custom gallery view order

  1. Start a meeting as the host. 
  2. Set a custom gallery order for your meeting
  3. Click View
  4. Click Save Video Order. This custom gallery view will be saved and be available for other meetings in this series. 

Notes:

  • Only one custom gallery view order can be saved for each meeting series. 
  • Arrangements can be updated and saved again, which replaces the existing arrangement with the new. 

Loading a custom gallery view order

  1. Start a meeting as the host. 
  2. Click View
  3. Click Load Video Order.

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