Setting a custom gallery view order

When in Gallery view, you can click and drag videos to create a custom video order. After the first change, all other participant tiles will remain in place until moved. New participants will be added to the bottom-right, on the last page if multiple exists. Your custom order will be seen only by you, or the host can deploy their custom view to all participants. This order can be released and the order will revert to the default.

If you want to use this specific order of video participants, it can be saved for use in later meetings of this series. The meeting can be part of a recurring series, or just used again. 

This article covers: 

• How to reorganize the gallery view
• How to save a custom gallery view order for future use
• How to sort gallery view order

Prerequisites for custom gallery view

• Zoom desktop client for Windows, macOS, or Linux: Global minimum version or higher
• Zoom mobile app for iOS: Global minimum version or higher (only on iPads)
• Zoom web client (Desktop browsers only)
• Zoom Rooms version 5.3.0 or higher required to follow host's organization
• For saving the custom gallery for future use: 
  • A non-PMI meeting scheduled with authentication required
  • Save Gallery View is enabled
  • Allow host to save video order enabled
• For sorting gallery view
  • Sort Gallery View is enabled
  • Version 5.14.0 or later.

How to reorganize the gallery view

1. During a meeting, click and drag a participant's video to the desired location on the screen..
   
2. Continue as needed to achieve your desired on-screen order.
3. (Optional) As the host, click View to enable or disable these options:
   • Follow Host's Video Order (only available to the host): Force all participants to display your custom video order. Participant will not be able to change the order when this is enabled.
     Note: The custom order will apply to Gallery View and Active Speaker View for participants using the desktop client, mobile app, or Zoom Rooms.
   • Release Video Order: Release the custom order and revert to the default order.

Notes:

• When non-video participants enable their video, they will be added to the last page of the gallery view, in the bottom-right corner spot. 
• The Follow Host's Video Order option is available, even when not using a custom gallery view order, on client version 5.13.10 or higher. 

How to save a custom gallery view order for future use

After you have rearranged the videos in gallery view, you can save this order for use in later meetings. In the future session, that custom gallery view order can be reloaded and participants’ videos will be arranged in the custom order, with any new participants appearing in the bottom-right corner. This must be done as part of a series of recurring meetings. 

Saving a custom gallery view order

1. Start a meeting as the host. 
2. Set a custom gallery order for your meeting
3. Click View . 
4. Click Save Video Order. This custom gallery view will be saved and be available for other meetings in this series. 

Notes:

• Only one custom gallery view order can be saved for each meeting series. 
• Arrangements can be updated and saved again, which replaces the existing arrangement with the new. 

Loading a custom gallery view order

1. Start a meeting as the host. 
2. Click View . 
3. Click Load Video Order.

How to sort gallery view order

The Sort Gallery View allows participants to sort their gallery view order during a meeting.  Gallery view order can be sorted by first name (ascending and descending), last name (ascending and descending), and meeting entry time (ascending and descending).

Note: Sorting gallery view order is only available with client version 5.14.0 or later.

1. Start a meeting as the host. 
2. Click View then Gallery.
3. Click Sort Gallery View By then choose the preferred gallery order
   
   • First Name (Ascending): Sort A-Z alphabetical by first name (first character of participant’s display name)
   • First Name (Descending): Sort Z-A alphabetical by first name (first character of participant’s display name)
   • Last Name (Ascending): Sort A-Z alphabetical by last name (if there is no last name, place participant at end of the list based on the “first name” order)
   • Last Name (Descending): Sort Z-A alphabetical by last name (if there is no last name, place participant at end of the list based on the “first name” order)
   • Meeting Entry Time (Ascending): Sort by participant’s join time (Earliest joiner first)
   • Meeting Entry Time (Descending): Sort by participant’s join time (Latest joiner first)
4. (Optional) Click Follow Host's Video Order to force all participants to display your custom video order. Participant will not be able to change the order when this is enabled.
   Note: The custom order will apply to Gallery View and Active Speaker View for participants using the desktop client, mobile app, or Zoom Rooms.
5. (Optional) Click Release Video Order to release the custom order and revert to the default order.