Using the Workspace Reservation App

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Workspace Reservation will allow you to reserve workspaces in your offices. You can easily view floor maps and reserve available desks, personal Zoom appliances, or meeting spaces. After making a reservation, you can check into your reserved space either by scanning the QR code or using this App.

This article covers:

Prerequisites for using the Workspace Reservation App

How to set up Workspace Reservation for your organization

In order to use the Workspace Reservation App, Workspace Reservation must be enabled for the account. 

Admins can enable Workspace Reservations by following the steps located in this support article. After rooms and desks have been set up and placed on a floor map, ensure that Workspace Reservations are enabled for users to reserve by following these instructions: 

  1. Sign in to the Zoom web portal as an admin with the privilege to edit account settings.
  2. In the navigation menu, click Room Management then Zoom Rooms.
  3. In the left-side hierarchy, find and click an account.
  4. Click Account Settings.
  5. Click the Workspace tab.
  6. Enable Allow users to reserve workspaces through their Zoom account

How to install the Workspace Reservation App from the App Marketplace (optional)

The Workspace Reservation app is included with the Zoom Desktop client and is displayed in your Apps list.

To install the app manually:

  1. Sign in to the Zoom Marketplace, and enter Workspace in the search field to find the app.
  2. Click Install.
  3. Review the requested permissions, and click Authorize. Once installed, the app is displayed under the Apps section of the Zoom Desktop client.

How to use the Workspace Reservation App

You can start the Workspace Reservation app from the Apps tab in the Zoom client.

  1. Sign in to the Zoom desktop client.
  2. Click Apps then click Workspace.
  3. View the floor plan and available workspaces to reserve.
  4. Select your preferred date and time.
  5. Make a reservation.
  6. If there is a Zoom device at the workspace when you arrive at the office, scan the QR code to check in.

How to uninstall the Workspace Reservation App from the App Marketplace

  1. Sign in to the Zoom web portal and click Manage, then click Installed Apps.
  2. Click Uninstall next to the app.

How the Workspace Reservation App handles data security

According to user data privacy principles we use strict encryption algorithms to encrypt and store related sensitive data.

User Data Security: https://explore.zoom.us/en/trust/security/

Zoom Privacy Statement:  https://explore.zoom.us/en/privacy/

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