Inviting a speaker to edit their information

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Zoom Events hosts can invite speakers to edit their session’s details or speaker bios. After you add sessions and speakers, you can delegate editing and adding information to a speaker. The speaker will be able to edit their assigned session or speaker bio. This feature is useful because speakers can keep their session details and bios up-to-date for attendees. 

This article covers:

Prerequisites for inviting a speaker to edit their information

  • Zoom desktop client
    • Windows: 5.7.6 or higher
    • macOS: 5.7.6 or higher
  • Zoom mobile client
    • iOS: 5.7.6 or higher
    • Android: 5.7.6 or higher
  • Pro, Business, Enterprise, or Education account
  • Zoom Events license

Notes:

  • There is a dependency with Windows' Webview package for Windows platform; while version 5.7.6 does support Zoom Events, it may cause a blank lobby experience for hosts.
  • For access to the latest Zoom Events and Zoom Webinar features, we strongly recommend hosts to update to the latest version of the Zoom desktop client/mobile application.

How to invite a speaker to edit the session they are assigned to

After you have added sessions in the Sessions tab and speakers in the Speakers tab—whether by uploading a CSV file or adding one or more sessions/speakers manually—you can delegate the editing and adding of information to the speaker that is assigned to the session.

To invite a speaker to edit their session details:

  1. In the Sessions tab, find the session you want the assigned speaker to edit the details of.
  2. To the right of the session, click the ellipses more-button__1_.png.
  3. Click Invite Primary Speaker to Edit Session.
  4. Click Send.
    An email will be sent to the primary speaker, notifying them of your invitation to edit.

To invite multiple speakers to edit their session details:

  1. In the Sessions tab, to the left of the sessions, select multiple sessions' check boxes.
  2. (Optional) Click the Session Name & Time check box to select all the sessions.
  3. In the top header, select the Invite Primary Speaker to Edit Session button.
    A Review and send to Primary Speakers pop-up window will appear.
  4. In the pop-up window, review your invitation details and Message to Primary Speaker.
  5. Click Send.
    An email will be sent to the primary speakers, notifying them of your invitation to edit.

How to invite a speaker to edit their speaker bio

After you have added sessions in the Sessions tab—whether by uploading a CSV file or adding one or more sessions manually—you can delegate the editing and adding of information to the speaker's biography to the speaker of the session.

To invite one speaker to edit their speaker bio:

  1. In the Speakers tab, to the right of the speaker you want to invite to edit, click the ellipses more-button__1_.png.
  2. Click Invite Speaker to Edit Speaker Bio
  3. Click Send.
    An email will be sent to the speaker, notifying them of your invitation to edit.

To invite multiple speakers to edit their speaker bios:

  1. In the Speakers tab top right corner, click the ellipses more-button__1_.png.
  2. Click Invite Speaker to Edit Speaker Bio
  3. To the left of the speakers, select multiple speakers' check boxes.
  4. (Optional) Click Select All to select all the speakers.
  5. Click Review & Send.
    A Review and send invitations pop-up window will appear.
  6. In the pop-up window, review your invitation details and Message to Speakers.
  7. Click Send.
    An email will be sent to the speakers, notifying them of your invitation to edit.

How to review changes made to speaker sessions and speaker bios

After the assigned speaker of a session has edited the session or speaker bio you invited them to edit, you will need to review and approve or reject the changes they made.

For more information, please visit the support article on how to review changes made to speaker sessions and speaker bios.

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