Editing session or speaker bio as an invited speaker

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After a Zoom Events host adds sessions with speakers to a conference event, then delegates editing and adding of information to you (the speaker), you will be able to edit your speaker bio or assigned session. You can also add polls to your session. These edits and session polls are submitted to the host, who will review and approve or reject them. 

This article covers:

Prerequisites for editing a session or speaker bio

  • Zoom desktop client:
    • Windows: 5.7.6 or higher
    • macOS: 5.7.6 or higher
  • Zoom mobile client
    • iOS: 5.7.6 or higher
    • Android: 5.7.6 or higher
  • Basic user

Notes:

  • There is a dependency with Windows' Webview package for Windows platform; while version 5.7.6 does support Zoom Events, it may cause a blank lobby experience for attendees.
  • For attendee access to the latest Zoom Events and Webinar features, we highly encourage all users to update to the latest version of the Zoom desktop client/mobile application.

How to edit your speaker bio

  1. Access your speaker bio in the following ways:
    • Access your speaker bio from the speaker landing page.
    • Accept the host's invitation to edit your speaker bio by the following actions:
      • You can access the host's invitation to edit your speaker bio by email:
        1. Open the host's invitation to edit your speaker bio in your email inbox.
        2. Click the Click here link.
          You will be directed to the Your Speaker Bio page.
      • You can access the host's invitation to edit your speaker bio from the Notification Center:
        1. Sign in to Zoom Events.
        2. Access the Notification Center.
        3. Click the Attendee tab.
        4. Find the host's invitation notification.
        5. Click Edit Speaker Bio.
          You will be directed to the Your Speaker Bio page.
  2. Edit the following speaker details that you want:
    • Your Photo: Hover your mouse and click the edit icon pencil-button.png on the speaker's image to upload an image. You can also hover your mouse and click the delete icon trash-button.png on the speaker's image to delete a preexisting image.
      Notes:
      • The maximum size of the image is 160x160 pixels. The speaker's image format is only JPG/JPEG/PNG up to 2MB.
      • Speakers can manually resize all uploaded images to fit into the image window as well as search for an image to upload. Additionally, resizing images is possible after image uploads.
    • Your Name: Enter your name.
    • Company Logo: Click +Upload Logo to upload your company's logo.
      Notes:
      • The maximum size of the image is 160x160 pixels. The image format is only JPG/JPEG/PNG up to 2MB.
      • Event creators can manually resize all uploaded images to fit into the image window as well as search for an image to upload. Additionally, resizing images is possible after image uploads.
    • Company Name: Enter your company's name.
    • Company Website: Enter your company's website.
    • Speaker Video: Click + Add Video to upload a video that you want to feature.
      Note: The maximum video length is 60 seconds. The maximum video size is 50MB, MP4 files only.
    • Your Title or Position: Enter your title or job position.
    • Your Biography: Enter some details or brief information about yourself.
    • Social Presence: Include links to your social media platforms (Twitter, YouTube, and LinkedIn).
  3. When you've finished editing your speaker details, click Submit
    The host will be notified of your changes.

After you submit your speaker bio edits, you will be directed back to the speaker landing page.

How to edit your assigned session

A preview of the session is updated and displayed—in real-time—in the right panel as you add information throughout the editing process. You can click the swap-view icon to switch the preview between a desktop or mobile layout.

  1. Access your assigned sessions in the following ways:
    • Access your assigned sessions from the speaker landing page.
    • Accept the host's invitation to edit your assigned session by the following actions:
      • You can access the host's invitation to edit your speaker session by email:
        1. Open the host's invitation to edit your session in your email inbox.
        2. Click the Click here link.
          You will be directed to the Session page.
      • You can access the host's invitation to edit your speaker session from the Notification Center:
        1. Sign in to Zoom Events.
        2. Access the Notification Center.
        3. Click the Attendee tab.
        4. Find the host's invitation notification.
        5. Click Edit Session.
          You will be directed to the Session page.
  2. Under the Basic Info tab, you can edit the following items:
    • Title: Enter your session's title.
    • Session Starts: Enter the session's start date and time.
    • Duration: Use the dropdown menu to select the session's duration.
    • (Optional) Time Zone: By default, Zoom Events will use your computer's time zone. Click the dropdown menu to select a different time zone.
    • Tags for Filter: Type and add the tag(s) you want to help with tracking purposes. Only one tag may be added at once; multiple words separated by commas or a space will be counted as a single tag.
    • Session Image: Hover your mouse and click the edit icon pencil-button.png on the session's image to upload an image. You can also hover your mouse and click the delete icon trash-button.png on the session's image to delete a preexisting image.
      Notes:
      • An image size of 744x488 pixels is recommended. Only a JPG/JPEG/PNG file not exceeding 10MB can be used.
      • Event creators can manually resize all uploaded images to fit into the image window as well as search for an image to upload. Additionally, resizing images is possible after image uploads.
    • Session Video: Click + Add Video to add the session video.
      Note: The maximum video length is 60 seconds. The maximum video size is 50MB, MP4 files only.
    • About This Session: Provide a description about this session.
  3. (Optional) In the Polls tab, create a poll for your session:
      1. Click + Create to add 1 or more questions to the poll.
      2. Click Save.
  4. When you've finished editing session details, click Submit.
    The host will be notified of your changes.

After you submit your session edits, you will be redirected to the speaker landing page.

How to manage additional actions

View your speaker bio

While you wait for the host's review, you can view your speaker bio page with your submitted edits. After you click the View My Speaker Bio button from the speaker landing page, the Your Speaker Bio page will appear. In the top right corner, click the dropdown menu to view My Submission, which is your current submission, or Last Saved Version, which is your most recently saved version of your speaker bio.

Note: While the previous version of your speaker bio is under review, you can edit and send new changes.

When your edits are approved or rejected, a red pulsing dot will appear on the View My Speaker Bio button on the speaker landing page, notifying you that the host has reviewed your edits. You will also receive an email and a notification that the host reviewed your edits. 

After you click the View My Speaker Bio button, you can view the Approved or Rejected status at the top of the Your Speaker Bio page. When your speaker bio edits are rejected, you can make new edits and submit them for the host's review.

View list of sessions

Note: While other edits are waiting to be approved, your session page will be locked, and you will be unable to make further edits.

When your edits are approved or rejected, a red pulsing dot will appear on the View My Sessions button on the speaker landing page, notifying you that the host has reviewed your edits. You will also receive an email and a notification that the host reviewed your edits. 

After you click the View My Sessions button, your list of sessions will appear. Under each session, you can view whether The host rejected your submitted edits or The host approved your submitted edits

When you click a session that has approved edits, you can view the Approved status at the top of the Session page.

When you click a session that has rejected edits, you can view the Rejected status at the top of the Session page and submit new edits again.

How to review edit rejection details

Speaker bio rejection details

  1. Find the host's rejection notification to edit your speaker bio by the following actions:
    • You can access the host's rejection notification from the speaker landing page.
      1. After you access your speaker bio, at the top right of the Your Speaker Bio page, click the dropdown menu and select My Submission.
      2. View the Rejected label at the top of the page.
      3. Make new edits to your speaker bio.
      4. Click Submit.
        The host will be notified of your changes.
    • You can access the host's rejection notification to edit your speaker bio from your email:
      1. Open the email with the host's rejection of your submitted speaker bio updates in your email inbox.
      2. Click the Edit link.
        You will be directed to the Edit Speaker page where you can view the host's message and edit your speaker bio.
    • You can access the host's invitation to edit your speaker bio from the Notification Center:
      1. Sign in to Zoom Events.
      2. Access the Notification Center.
      3. Click the Attendee tab.
      4. Find the submitted session edit rejection notification and click View Details.
        The host's message (if applicable) and your speaker bio that you are editing will appear.
      5. In the top left corner, click View All Submitted Responses.
      6. To the right of your rejected submission, click Edit.
        You will be directed to the Edit Speaker page and will be able to edit your speaker bio again.

Session rejection details

  1. Find the host's rejection notification to edit your session by the following actions:
    • You can access the host's rejection notification from the speaker landing page:
      1. After you access your Session page, view the Rejected label at the top of the page.
      2. Make new edits to your session.
      3. Click Submit.
        The host will be notified of your changes.
    • You can access the host's rejection notification to edit your session from your email:
      1. Open the email with the host's rejection of your submitted session updates in your email inbox.
      2. Click the Edit link.
        You will be directed to the Edit Session page where you can view the host's message and edit your session.
    • You can access the host's invitation to edit your session from the Notification Center:
      1. Sign in to Zoom Events.
      2. Access the Notification Center.
      3. Click the Attendee tab.
      4. Find the submitted session edit rejection notification and click View Session.
        The host's message (if applicable) and the session that you are editing will appear.
      5. In the top left corner, click View All Submitted Responses.
      6. To the right of your rejected submission, click Edit.
        You will be directed to the Edit Session page and will be able to edit your session again.

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