Designating users that can reserve workspaces

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Admins can enable or disable if specific groups or users to be able to reserve workspaces for a location in the Zoom Rooms location hierarchy. For example, if your office has a designated floor for the Billing team, you can only allow Billing team members to reserve workspaces on their designated floor. You can also designate individual workspaces to only be reserved by specific groups or users.

Prerequisites for enabling or disabling if specific groups or users can reserve workspaces

  • Workspace Reservation enabled by your organization through a Zoom Rooms license
  • Account owner or admin privileges

Note: This feature is part of the Workspace Reservation beta. You must have this enabled on your account to use this feature.

How to enable or disable if specific groups or users can reserve workspaces

  1. Sign in to the Zoom web portal as an admin with the privilege to edit account settings.
  2. In the navigation menu, click Room Management then Zoom Rooms.
  3. (Optional) In the left-side hierarchy, find and click a location if you want to change the setting for a specific location.
  4. Click Settings beside the location's or account's name. This button will depend on the the location; for example, if you've selected a city, it will be City Settings.
  5. Click the Workspace tab.
  6. Click the Designate specific groups or users to be able to reserve workspaces at this location toggle to enable or disable it.
  7. If a verification dialog displays, click Enable or Disable to verify the change.
    Note: If the option is grayed out, it has been locked at the account level and needs to be changed at that level.
  8. If enabling, enter the groups and/or individuals allowed to book workspaces at this location.
  9. Click Save.
  10. (Optional) On the floor level, you can specify which groups individuals can reserve specific workspaces.

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