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Managing the Speakers tab

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Hosts can upload a CSV file with speaker information or manually add speakers. Hosts can also add, edit, and reorder speaker information in the Speakers tab of the event creation flow. Speakers will be able to speak in the sessions they are assigned to and will have their image displayed in the lobby People tab.

Notes:

  • Speakers are only available for single-session or multiple sessions event types.
  • When you create and assign a speaker to a session, the speaker can bypass a meeting waiting room, and when Waiting Room is enabled for their meeting session (as long as the Users invited during the meeting by the host or co-hosts will bypass the waiting room option is selected).
  • Speaker(s) will join the session as an attendee in a meeting session and a panelist in a webinar session.

Learn more about creating a Zoom Event.

This article covers:

Prerequisites for managing the Speakers tab in Zoom Events

Note: For access to the latest Zoom Events and Webinar features, we strongly recommend hosts to update to the latest version of the Zoom desktop client/mobile application.

How to access the Speakers tab in Zoom Events

  1. Create a Zoom Event or edit an upcoming event to access the event setup.
  2. In the event creation flow navigation menu, click Event Content, then click Speakers.
    The Speakers page will appear.

How to add speakers

Add speakers manually

  1. Access the Speakers tab in the event creation flow.
  2. Click + Add.
    The Add Speaker page will appear.
  3. In the Add Speaker page, add the speaker information:
    • Speaker's Photo: Click + Upload to upload a speaker photo, then click Select an Image once you have selected a photo from the content library.
      Note: Use JPG/JPEG/PNG files only. The recommended image dimensions are 160x160 pixels. The maximum image size is 2 MB.
      • To add custom alternative text: 
        1. Under Speaker's Photo, click Add description to add custom alternative text. This description will make it easier for everyone to access and understand the images uploaded.
        2. In the Image description box, add a description of your image.
        3. Click Save.
    • Speaker's Name: Enter the speaker's name.
    • Email Address: Enter the speaker's email to ensure that speaker roles receive important information and notifications regarding the event. After this event is published, an invitation will be sent to this email. The speaker will receive a speaker ticket to use for joining this event; the speaker must use this email address to join the event.
      Notes:
      • A speaker role is required to include an associated email address to ensure that all the speaker role users for an event can receive important information and notifications regarding the event.
      • The calendar invitations speakers receive are only for the specific sessions that they are assigned in the event.
    • Company Logo: Use JPG/JPEG/PNG files only. The recommended image dimensions are 160x160 pixels. The maximum image size is 2 MB.
    • Company Name: Enter the speaker's company name.
    • Company Website: Enter the speaker's company website URL.
    • Speaker Video: Add a video to showcase the speaker.
      Note: Maximum video length is 60 seconds. The maximum video size is 50 MB, MP4 files only.
    • Speaker's Title or Position: Enter the speaker's title or position.
    • Speaker's Biography: Write a brief biography about the speaker. You can personalize your event through branding elements, using the rich text editor for description fields in the event creation flow.
    • Social Presence: Enter their Twitter, YouTube, or LinkedIn social links.
    • Speaker Controls: Manage and view the speaker visibility controls in the editing panel.
      • Event Detail Page: Click the following toggles to enable or disable them:
        • Visible in Agenda: When enabled, this speaker will be visible in the event detail page's Agenda tab.
        • Featured: When enabled, this speaker will be featured on the event detail page.
        • Click Edit Event Detail Page Content settings to further control session visibility.
      • Lobby: Click the following toggles to enable or disable them:
        • Visible in Lobby: When enabled, this speaker will be visible in the event lobby.
        • Featured: When enabled, this speaker will be featured in the event lobby.
        • Click Edit Lobby configuration to further control lobby visibility. 
  4. Click Save.

Add speakers through CSV upload

You can add speakers by uploading a CSV file. New speakers will be added with the information provided. Existing speakers will be updated based on email address and secondarily by full name.

  1. Access the Speakers tab in the event creation flow.
  2. In the top-right corner, click the ellipsis , then click Add Speakers through Uploading CSV.
    A pop-up window will appear.
  3. In the pop-up window, upload a CSV file by the following methods: 
    • Click Choose Files to select the CSV file you want to import. After selecting a CSV file to upload, click Open.
    • Drag and drop a CSV file into the pop-up window to import your speaker information.
    • (Optional) Click Download Sample File, fill out your speaker information, then upload it through the pop-up window.

The event speakers will be displayed after the CSV file has been uploaded.
Note: The new imports will be added to the existing records.

How to edit speakers

  1. Access the Speakers tab in the event creation flow.
  2. To the right of the speaker you want to edit, click the ellipsis .
  3. Click Edit.
    An Edit Speaker panel will appear.
  4. Edit the speaker's fields.
  5. Click Save.

How to delete speakers

  1. Access the Speakers tab in the event creation flow.
  2. To the right of the speaker you want to edit, click the ellipsis .
  3. Click Delete.
    A confirmation window will appear.
  4. In the confirmation window, click Delete.

Once you remove a speaker, the speaker permissions will be removed for that user. The speaker will not receive an email or notification about being removed from the event.

How to search for speakers

  1. Access the Speakers tab in the event creation flow.
  2. In the search box, enter a speaker name.
    Note: The search is also a fuzzy search, which matches an entered term closely instead of exactly. You can search by a partial name. Additionally, if you enter a few letters of a speaker name, you can view all results that include those letters.

How to show speaker sessions

  1. Access the Speakers tab in the event creation flow.
  2. At the top of the page, select the Show associated session(s) checkbox to display each speaker's session name and session date and time.
    If a speaker is in multiple sessions, all their sessions will be displayed when you select this check box.

How to reorder speakers

  1. Access the Speakers tab in the event creation flow.
  2. In the top right corner, click the ellipsis .
  3. Click Reorder Speakers.
  4. To the left of a speaker, click and hold down on the six dots icon , then move the speaker to your desired location.
  5. Once you finish reordering your speakers, click Done.

How to sort speakers alphabetically

  1. Access the Speakers tab in the event creation flow.
  2. In the top right corner, click the ellipsis , then click Sort Alphabetically. 
    The speaker list will be sorted in alphabetical order.

How to export a CSV file with speaker information

  1. Access the Speakers tab in the event creation flow.
  2. In the top right corner, click the ellipsis , then click Export CSV.
    A CSV file will download with the event speakers' information.

How to invite a speaker to edit their speaker bio

In the Speakers tab, you can invite one speaker or multiple speakers to edit their speaker bios for your event.

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