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Managing the Speakers tab

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Hosts can upload a CSV file with speaker information or manually add speakers. Hosts can also add, edit, and reorder speaker information in the Speakers tab of the event creation flow. Speakers will be able to speak in the sessions they are assigned to and will have their image displayed in the lobby People tab.

For more information about the single session or multiple sessions event creation process, please visit Creating a Zoom Event.

Note: Speakers are only available for single session or multiple sessions event types.

This article covers:

Prerequisites for using the Speakers tab in the event creation flow

  • Zoom desktop client
    • Windows: 5.8.6 or higher
    • macOS: 5.8.6 or higher
  • Zoom mobile client
    • iOS: 5.8.6 or higher
    • Android: 5.8.6 or higher
  • Pro, Business, Enterprise, or Education account
  • Stripe or PayPal Business account is required to create paid events
  • Zoom Events license

Note: For access to the latest Zoom Events and Webinar features, we strongly recommend hosts to update to the latest version of the Zoom desktop client/mobile application.

How to add speakers

Note: When you create and assign a speaker to a session, the speaker can bypass a meeting waiting room and when Waiting Room is enabled for their meeting session (as long as the Users invited during the meeting by the host or co-hosts will bypass the waiting room option is selected).

Add speakers manually

  1. Access the Speakers tab in the event creation flow.
  2. Click + Add.
    The Add Speaker page will appear.
  3. In the Add Speaker page, add the speaker information:
    • Speaker's Photo: Click + Speaker's Photo to upload a speaker photo, then click Open once you have selected a photo.
      Note: Use JPG/JPEG/PNG files only. The recommended image dimensions are 160x160 pixels. The maximum image size is 2 MB.
    • Speaker's Name: Enter the speaker's name.
    • Email Address: Enter the speaker's email to ensure that speaker roles receive important information and notifications regarding the event. After this event is published, an invitation will be sent to this email. The speaker will receive a Speaker Ticket to use for joining this event; the speaker must use this email address to join the event.
      Notes:
      • A speaker role is required to include an associated email address to ensure that all the speaker role users for an event can receive important information and notifications regarding the event.
      • The calendar invitations speakers receive are only for the specific sessions that they are assigned in the event.
    • Company Logo: Use JPG/JPEG/PNG files only. The recommended image dimensions are 160x160 pixels. The maximum image size is 2 MB.
    • Company Name: Enter the speaker's company name.
    • Company Website: Enter the speaker's company website URL.
    • Speaker Video: Add a video to showcase the speaker.
      Note: Maximum video length is 60 seconds. The maximum video size is 50MB, MP4 files only.
    • Speaker's Title or Position: Enter the speaker's title or position.
    • Speaker's Biography: Write a brief biography about the speaker. You can personalize your event through branding elements, using the rich text editor for description fields in the event creation flow.
    • Social Presence: Enter their Twitter, YouTube, or LinkedIn social links.
  4. Click Save.

Use the rich text editor

You can use the rich text editor to customize the Speaker's Biography. When you click an input field on the rich text editor bar, the input field will display a blue outline to show your selection.

Phase_1_rich_text.png

Select an input field

  1. In the Speaker's Biography's rich text editor, select the icon that you want:
    • Bold mceclip1.png
    • Italic mceclip2.png
    • Underline mceclip3.png
    • Text color mceclip0.png
    • Text size mceclip5.png
    • Paragraph mceclip0.png
    • Bulleted list mceclip8.png
    • Numbered list mceclip11.png
    • Increase Indent mceclip6.png
    • Decrease Indent mceclip7.png
  2. Enter your text.

Text color

Note: @, #, and link color cannot be changed.

  1. In the Speaker's Biography's rich text editor, select the text color input icon mceclip0.png.
  2. Under Text Color, select the text color that you want.
  3. Under Background color, select the background color that you want.
  4. To clear all text and background color, click Clear.

Text size

  1. In the Speaker's Biography's rich text editor, select the text size input icon mceclip5.png
  2. Select the text size that you want:
    • Small: 12px
    • Medium: 14px
    • Large: 16px

Paragraph

  1. In the Speaker's Biography's rich text editor, select the paragraph icon mceclip15.png.
  2. Select the following paragraph format that you want:
    • Heading 1 = Bold, 20px
    • Heading 2 = Bold, 16px
    • Heading 3 = Bold, 14px
    • Paragraph = Regular, 14px

Add speakers by CSV

You can also add speakers by uploading a CSV file. When you upload a CSV file that includes speaker information in the Sessions tab, the uploaded speakers will appear in the Speakers tab. When you do not have any speakers added, you will need to manually add speaker information.

Speed up the event creation by uploading a CSV file with session dates, names, times, descriptions, speakers, and more.

How to edit speakers

  1. Access the Speakers tab in the event creation flow.
  2. To the right of the speaker you want to edit, click the ellipses more-button__1_.png.
  3. Click Edit.
  4. Edit the speaker's fields.
  5. Click Save.

How to add more speakers

  1. Access the Speakers tab in the event creation flow.
  2. In the top right corner, click the + Add button to add another speaker.
    You will be directed to the Add Speaker page where you can enter information and complete the necessary fields for your added speaker.
  3. Once you finish adding your speaker, click Save.

How to feature speakers

  1. Access the Speakers tab in the event creation flow.
  2. To the right of the speaker you want to feature, click the ellipses more-button__1_.png, then click Feature this Speaker.
  3. (Optional) To the right of the featured speaker you want to un-feature, click the ellipses more-button__1_.png, then click Un-feature this Speaker.

When you select a speaker to be featured in the Speakers tab, that speaker will appear as a featured speaker in the event speaker list. The featured speaker will appear on the session details page. If there are multiple featured speakers, the first person with the branding check mark will appear on the session card. All featured speakers will appear on the event details page's Speakers tab as well as the lobby Speakers tab.

Note: You can feature up to 3 speakers per session.

How to search for speakers

  1. Access the Speakers tab in the event creation flow.
  2. In the search box, enter a speaker name.
    Note: The search is also a fuzzy search, which matches an entered term closely instead of exactly. You can search by a partial name. Additionally, if you enter a few letters of a speaker name, you can view all results that include those letters.

How to control speaker visibility

  1. Access the Speakers tab in the event creation flow.
  2. To the right of the speaker you want to hide from the event speaker list, click the ellipsis more-button__1_.png, then click Hide this Speaker.
    Notes:
    • You cannot feature and hide a speaker at the same time.
    • Hiding a speaker at the event level hides the speaker from every single session they are added to.
  3. (Optional) To the right of the hidden speaker you want to make visible in the event speaker list, click the ellipses more-button__1_.png, then click Unhide this Speaker.

When you select to hide a speaker in the Speakers tab, speakers are hidden at the event level; they will not display in any session or in the event speaker list.

How to show speaker sessions

  1. Access the Speakers tab in the event creation flow.
  2. At the top of the page, select the Show associated session(s) check box to display each speaker's session name and session date and time.
    If a speaker is in multiple sessions, all their sessions will be displayed when you select this check box.

How to reorder speakers

  1. Access the Speakers tab in the event creation flow.
  2. In the top right corner, click the ellipses more-button__1_.png.
  3. Click Reorder Speakers.
  4. To the left of a speaker, click and hold down on the six dots icon, then move the speaker to your desired location.
  5. Once you finish reordering your speakers, click Done.

How to invite a speaker to edit their speaker bio

In the Speakers tab, you can invite one speaker or multiple speakers to edit their speaker bios for your event.

How to edit Speaker tab features

This table displays the features found under this tab, the different stages of the event cycle, and whether or not the feature is editable at that stage of the event.

Feature

Editable after event is  published or is upcoming

 Editable after a ticket has sold Editable during live event Editable post event
Speaker's Name ✔ ✔ ✔  
Email Address ✔ ✔ ✔  
Company Logo ✔ ✔ ✔  
Company Name ✔ ✔ ✔  
Company Website ✔ ✔ ✔  
Speaker Video ✔ ✔ ✔  
Speaker's Title/Position ✔ ✔ ✔  
Speaker's Bio ✔ ✔ ✔  
Social Presence ✔ ✔ ✔  

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