Sharing screen and broadcasting to breakout rooms

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After the host of a meeting has assigned and moved participants to breakout rooms, they can still communicate and share information with participants from the main session. This includes sharing their screen, sending a message, or broadcast their mic audio to all open rooms. 

This article covers: 

Prerequisites for screen sharing and broadcasting to breakout rooms

Share screen to all breakout rooms

  • Zoom desktop client
    • Windows: version 5.7.0 or higher
    • macOS: version 5.7.0 or higher
    • Linux: version 5.7.0 or higher
  • Zoom mobile app
    • Android: version 5.7.0 or higher
    • iOS: version 5.7.0 or higher
      Note: This applies to the host, co-hosts, and breakout room participants.

Broadcast message to all breakout rooms

  • Zoom desktop client
    • Windows: version 5.9.0 or higher
    • macOS: version 5.9.0 or higher
    • Linux: version 5.9.0 or higher
  • Zoom mobile app
    • Android: version 5.9.0 or higher
    • iOS: version 5.9.0 or higher
      Note: This applies to the host, co-hosts, and breakout room participants.

Broadcast mic audio to all breakout rooms

  • Zoom desktop client
    • Windows: version 5.11.9 or higher
    • macOS: version 5.11.9 or higher
    • Linux: version 5.11.9 or higher
  • Zoom mobile app
    • Android: version 5.11.9 or higher
    • iOS: version 5.11.9 or higher
      Note: This applies to the host, co-hosts, and breakout room participants.

How to share your screen to all breakout rooms

Once breakout rooms are open for participants, the host or co-host can share their screen from the main session directly into all open breakout rooms. This allows the presenter to share visual information to all breakout rooms at once, guiding them on the next steps or tasks. 

  1. Click Share Screen in the meeting controls. 
  2. Enable the Share to breakout rooms option along the bottom of the share window. 
  3. Choose what you would like to share, including an entire screen, a specific open program, or others. 
  4. (Optional) Click the Share Sound option as well to include audio with the shared content.
    Note: This requires version 5.10.0 or higher to share audio with content to breakout rooms.  
  5. Click Share.
    The selected content will be shared to all breakout rooms. Any active shares in any breakout rooms will be interrupted for the host's/co-host's shared screen. Annotation or whiteboarding is saved before the host's shared content is viewed. 

You can also use the Video option, found under Advanced sharing tab, to share playback of a locally stored file, which will also share the audio. This also requires version 5.10.0 or higher. 

How to broadcast to all breakout rooms

After breakout rooms are open for participants, the host can broadcast a message or mic audio to all breakout rooms. 

Broadcast a message to all breakout rooms

The host can broadcast a message to all breakout rooms, to share information with all participants.

Note: This must be enabled in your Breakout Room settings.  

  1. In the meeting controls, click Breakout Rooms  .
  2. Click Broadcast, and select Broadcast Message.
  3. Enter your message and click the send button
    The message will appear for all participants in breakout rooms, and disappear after ~10 seconds. 

Broadcast mic audio to all breakout rooms

The host can broadcast their voice to all breakout rooms, to share verbal information with all participants.

Note: This must be enabled in your Breakout Room settings.

  1. In the meeting controls, click Breakout Rooms  .
  2. Click Broadcast, and select Broadcast Voice.
  3. Click the broadcast voice button to begin broadcasting. 
    Your mic audio will be broadcast to all breakout rooms. 
  4. Click the stop button to stop your broadcast.
    Note: You press and hold the key on your keyboard your voice as needed. 

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