Managing Zoom Whiteboard sharing options on the Zoom web portal

Admins can adjust who can begin sharing a Zoom Whiteboard in a meeting (host only or all participants), as well as who can interrupt a participant's whiteboard (host only or all participants). This option is available at the account, group, and user levels, and can be locked at the account or group level. Similar to the screen sharing permissions, this can be configured on the web as the default or in the desktop client during a meeting or webinar.

Note: If you need help changing the settings for classic whiteboard, visit the guide on how to restrict in-meeting features when joining a meeting.

This article covers:

• How to change the Zoom Whiteboard sharing options on the web portal
  • Account
  • Group
  • User

Prerequisites for managing Zoom Whiteboard sharing options

• Account owner or admin privileges

How to change the Zoom Whiteboard sharing options on the web portal

Account

1. Sign in to the Zoom web portal as an administrator with the privilege to edit account settings.
2. In the navigation menu, click Account Management then Account Settings.
3. Click the Whiteboard tab.
4. Under Whiteboard sharing options, you can do the following:
   • Under Who can share, select whether Host Only or All Participants can share whiteboards during a meeting or webinar.
   • Under Who can start sharing when someone else is sharing, select whether Host Only or All Participants can interrupt when someone else is sharing whiteboards.
5. Click Save.
6. (Optional) If you want to make this setting mandatory for all users in your account, click the lock icon  , and then click Lock to confirm the setting.

Group

1. Sign in to the Zoom web portal as an administrator with the privilege to edit groups.
2. In the navigation menu, click User Management then Groups.
3. Click the applicable group name from the list.
4. Click the Whiteboard tab.
5. Under Whiteboard sharing options, you can do the following:
   • Under Who can share, select whether Host Only or All Participants can share whiteboards during a meeting or webinar.
   • Under Who can start sharing when someone else is sharing, select whether Host Only or All Participants can interrupt when someone else is sharing whiteboards.
6. Click Save.
7. (Optional) If you want to make this setting mandatory for all users in the group, click the lock icon  , and then click Lock to confirm the setting.

User

1. Sign in to the Zoom web portal.
2. Click Settings.
3. Click the Whiteboard tab.
4. Under Whiteboard sharing options, you can do the following:
   • Under Who can share, select whether Host Only or All Participants can share whiteboards during a meeting or webinar.
   • Under Who can start sharing when someone else is sharing, select whether Host Only or All Participants can interrupt when someone else is sharing whiteboards.
5. Click Save.
   Note: If the option is grayed out, it has been locked at either the group or account level. You need to contact your Zoom admin.