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Declining a meeting invite with a message

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When someone in a live meeting invites you to join, you can accept that invite to join the session, or you can decline, with or without a message, adding clarification to your choice. This can be helpful to explain that you will join shortly, are unable to join due to a conflict, or that you would just prefer to be messaged.

The invitation to a meeting can come from a host or participant in a scheduled meeting, by someone starting a meeting from a 1:1, group chat, or channel, and lastly by initiating a meeting when viewing your profile or contact card. 

Prerequisites for declining a meeting invite with a message

  • Zoom desktop client
    • Windows: 5.12.0 or higher
    • macOS: 5.12.0 or higher
    • Linux: 5.12.0 or higher
  • Zoom mobile app
    • Android: 5.12.0 or higher
    • iOS: 5.12.0 or higher

How to decline an invite with a message

When invited to a meeting on the desktop client, you can choose to accept, decline, or decline with a comment. Some preset responses are provided for quick access, but you can provide your own custom response. 

  1. Click the Decline with Message box. 
    The preset messages will appear in a drop-down menu. 
  2. Click on a preset message to instantly decline and send that message to whomever invited you. 
  3. (Optional) Instead of choosing a preset message, enter your own message and click the send icon . 
    The chosen message will be sent to the contact that invited you and will appear as a message in a 1:1 chat between you. 
    Note: For those on version 5.14.0 or higher, your message response will also appear as a notification in the meeting for the person who invited you, as well as in your 1:1 chat. 

Android | iOS

When invited to a meeting on the desktop client, you can choose to accept, decline, or decline with a comment. Some preset responses are provided for quick access, but you can provide your own custom response. 

  1. Tap the Send Message option. 
    The preset messages will appear in a drop-down menu. 
  2. Tap a preset message to instantly decline and send that message to whomever invited you. 
  3. (Optional) Instead of choosing a preset message, enter your own message and tap the send icon . 
    The chosen message will be sent to the contact that invited you and will appear as a message in a 1:1 chat between you. 

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