Getting Started with Zoom Rooms

How to chat with others

Public chat messages in a meeting are displayed on the Zoom Rooms screen, and you can view and respond to them on the Zoom Rooms controller.

1. On the Zoom Rooms controller, tap Chat .
2. Tap the message bar and use the keyboard pop-up to type a message. Tap the send button when you are finished.
3. If you want to chat with an individual participant, tap the arrow to the right of Send to: and then tap the participant you want to chat with.
4. To change the way chats are shown on the Zoom Room display, tap the gear icon at the top right of the chat window. Use the toggles to show chat notifications or the full chat panel on the room display.

How to record

1. On the Zoom Rooms controller, tap Start Recording.
   • If you are in an instant meeting, you will be prompted to enter the email address where the cloud recording link will be sent.
   • If you are in a scheduled meeting, the cloud recording link will be sent to the email address of the host that scheduled the meeting.
2. To stop the recording, tap Stop Recording, or tap Leave and then tap End meeting for all.

Alternatively, you can allow a meeting participant to record locally:

1. In the meeting, tap Manage Participants, then tap the participant you want to give recording privileges to.
2. Tap Allow Recording to provide the privileges.
3. The participant can click Record to start the recording.

Review these articles for the steps to enable cloud recording or local recordings.

How to change the meeting layout

1. On the Zoom Rooms controller, tap View .
2. Tap Speaker, Thumbnail or Gallery to change the layout.
3. Once you have selected a layout, tap the arrow next to View (if applicable), then tap Options to configure more layout settings.
4. When you are finished, tap the controller screen outside of the Layout Options panel to close the window.

How to prepare a Zoom Room setup

Before you begin using a Zoom Room, ensure that the setup is appropriately configured.

• Design the room layout suitable for your needs.
• Configure Zoom Device Management, which offers remote functionality on Zoom Room devices without having to physically engage with each device.
• Acquire hardware that meets system requirements.
• Prepare the Wired, Wireless network and configure firewall.

How to assign users to manage Zoom Rooms

Specify the users who can manage Zoom Rooms.

1. Meld u aan bij de Zoom web portal.
2. In the navigation menu, click Room Management then Zoom Rooms.
3. You can use location hierarchy to create an admin for a specific room or location, or click Account Settings to create admins for the entire account.
4. Click the Account Profile tab.
5. Under Setup, click the pencil icon next to Zoom Rooms Admin.
6. Enter the email address for each admin you want to manage the Zoom Rooms, separated by a comma.
   Note: This user must already be an admin or member on your Zoom account.
7. Click Save.

How to set up a calendaring service

When you set up a calendaring service with a Zoom Room, the room’s TV display, controller, and scheduling display show the meetings scheduled for the room, and users can invite the room to the meeting.

Refer to the following setup guides for different calendaring systems:

• Setting up Zoom Rooms with Google Calendar
• Setting up Zoom Rooms with Microsoft Exchange 2010
• Setting up Zoom Rooms with Exchange 2013 and above
• Setting up Zoom Rooms with Office 365

How to start a test meeting and adjust settings

1. On the Zoom Rooms controller, tap Home, then tap New Meeting.
   Once the meeting has started, test out the settings yourself, or tap Invite on the controller to perform tests with others.
2. Tap End to finish the meeting.
3. If there are settings you want to adjust after the test meeting, tap Settings on the room controller.
4. Review the information displayed on the settings page. Tap Microphone, Speaker, or Camera to change the selected device.